Executive Assistant Remote South Africa -
Executive Assistant Remote South Africa -
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Executive Assistant
Job Type: Fulltime Remote Offshore
About Our Client:
Our client is a leading provider of largeformat luxury shortterm rentals nationwide. Their unique focus on offering worldclass accommodations to discerning groups of travelers in premier destinations combined with a techenabled datadriven business strategy has allowed them to carve out a distinct position within the rapidly evolving and highly competitive luxury vacation rental industry.
General Overview:
The Executive Assistant will provide highlevel executive administrative and developmental support to the coowners/CEOs of the company. The ideal candidate is a dynamic critical thinker with exceptional attention to detail thriving in a fastpaced and highpressure environment. This role requires someone who is flexible adaptable and resourceful able to handle undefined tasks and think on their feet. This is a great opportunity to work closely with a passionate straightforward and fastpaced CEO.
Essential Functions:
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Provide executive support to the coowners/CEOs ensuring efficient operations and communication.
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Manage complex scheduling including travel bookings and calendar coordination.
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Assist with email management and organizational tasks for the coowners.
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Track and manage monthly expense reporting for the CEO.
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Conduct detailed research and manage undefined or complex tasks with minimal direction.
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Handle inbound calls coordinate with vendors and manage scheduling for various stakeholders.
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Use GSuite for administrative tasks such as communication and document management.
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Utilize Asana for project management and task tracking.
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Assist with investor relations including preparing memos and other communications.
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Coordinate and oversee real estate and constructionrelated administrative tasks.
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Manage scheduling for interviews and the recruitment process.
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Assist with onboarding and training new team members.
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Coordinate and manage special projects or programs as needed (e.g. internships events).
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Perform additional administrative tasks as required.
Required Skills & Qualifications:
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Strong business English communication skills (C1 level).
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Experience with CRM platforms such as Asana Expensify and GSuite.
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Exceptional research skills and the ability to manage complex tasks independently.
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Ability to handle highvolume inbound and outbound calls for team and vendor coordination.
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A background in real estate or construction management is strongly preferred.
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At least 12 years of experience in an administrative role preferably supporting senior executives.
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High degree of professionalism discretion and confidentiality.
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Ability to adapt to a fastpaced environment while managing multiple priorities.
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Proactive problemsolving approach with strong critical thinking skills.
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Ability to become a notary (if not already).
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Strong planning time management and organizational skills.
Preferred Qualifications:
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Experience in real estate and construction industries.
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Prior experience supporting a CEO or executive leadership team in a fastpaced environment.
Employment Type
Remote
Company Industry
Key Skills
- Accounts Handling
- Customer Service
- ABAP
- Infection Control
- Bakery
- Jboss
