Student Records and VASS Administrator

• Parttime permanent position 3 days/week 8.00am4.30pm)
• Join a school committed to student and staff wellbeing
• Experience in data extraction and manipulation is essential

The Role
Leading independent girls school Camberwell Girls Grammar School presents an opportunity for a Student Records and VASS Administrator to join our team on a permanent parttime basis (approx. 0.6 FTE) working 3 days per week from 8.00am4.30pm. There is flexibility with regards to which days are worked and will be agreed with the successful candidate.

This position is worked over 43.18 weeks per annum (termtime plus 4 additional weeks generally spread out 1 x week per term holiday break across the year).

Reporting to the Head of Senior School this role provides administration and operational support to the Secondary School including the Heads of School and VCE Coordinator.

You will make an impact by:

• Maintaining accurate VASS (Victorian Assessment Software System) and student data including entering VCE enrolments generating reports entering VCE and VET results and general VASS administration.
• Assisting the VCE Coordinator to ensure all VCAA and other administrative procedures are carried out including preparing correspondence to parents assisting with the preparation of the GAT trial GAT and VCE Trial Exams and collating results.
• Updating and maintaining student records in the Student Information System.
• Supporting the Secondary School Office with various administrative tasks including the preparation of student awards supporting the reporting process and assisting with event preparations.
• Providingassistance to a number of departments in the Secondary School with operational and administrative duties including MainReceptionStudentServices and the Health Centre as required.

To be successful in this role
You are a customer service professional with excellent administration and excel skills and strong communication and interpersonal skills. Friendly and professional in your approach you build effective working relationships with ease. You are organised detail focused team oriented and take pride in producing work that is of a high calibre.

You will have:

• Previous experience within a front of house / administration environment is essential
• Advanced computer skills including Microsoft Office Suite
• Experience in manipulating data using Excel including formulas and pivot tables
• High level database training and skills
• VASS administration experience is desirable
• Previous experience in a similar role or in a School is desirable
• First Aid qualification (Level 2 CPR qualification and Anaphylaxis Awareness qualification or willingness to obtain these
• Current Working with Children Check
• Current Criminal Record Check

Why join Camberwell Girls Grammar School
Camberwell Girls Grammar School is an independent Anglican day school for girls from ELC to Year 12. We offer opportunities for every student to be the creator of highquality work in an environment focused firmly on the future. Through academic excellence we pride ourselves on being innovative educational leaders as well as providing the following benefits to all staff:

• Staff wellbeing focus
• Salaries and packages at above Awardlevel
• Active Professional Learning & Development programs
• Paid Discretionary Leave
• Additional paid Personal/Carers Leave
• Employee Assistance Program available for all staff and their immediate household members

Further information & how to apply
For more information see the full position description and apply via the Apply Now button. Please note applicants must be eligible to work in Australia.

Please submit a brief cover letter and resume outlining your suitability to this role.

For recruitment and role enquiries please contact our Human Resources team on.

Applications close: Sunday 13 April 2025

Camberwell Girls Grammar School reserves the right to make an appointment at any stage of the recruitment process including prior to the closing date for applications. We thank you for your understanding.

Our commitment to Child Safety
At CGGS we are committed to child safety as such all successful applicants are required to satisfactorily clear a National Police Check and hold a valid employee Working with Children Clearance or VIT Registration.

The CGGS community is one that is welcoming caring inclusive and connected. We recognise the value and importance of diversity and are dedicated to creating and maintaining an inclusive culture that supports and celebrates diversity.