Executive Secretary
Executive Secretary
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1 Vacancy
Job Description
- Manage the General Managers diary to coordinate meetings/appointments and to ensure smooth running of such meetings
- Screen/handle telephone calls appointments mails and emails and take action accordingly
- Take minutes at the Executive Committee Meeting
- Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
- Prepare and manage correspondences with internal and external parties for General Managers signature
- Attend to requests from divisional corporate or owners offices and facilitate it accordingly
- Attend to residents/patrons special requests or complaints that are directed to the General Manager
- Coordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
- Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President Operations e.g. leave application forms travel approval forms expense claims reports etc.
- Maintain systematic uptodate filing and tracing systems
- Maintain and update Executive Committee and Department Heads personal files kept in the General Managers office
- Maintain and update Executive Committee and Department Heads leave record
- Maintain and update ManagerOnDuty schedule
- Prepare monthly financial data reports
- Maintain confidentiality of sensitive matters/issues
- Manage and upkeep the functionality and cleanliness of the office
- Ensure adequate stock of office stationery
- Maintain a high level of professionalism and project a positive image of the organization.
Qualifications :
- Diploma education
- Minimum 8 years of secretarial experience with at least 5 years serving the senior management level
- Excellent reading writing and oral proficiency in English language
- Good working knowledge of MS Excel Word & PowerPoint
Additional Information :
Join us at Accor where life pulses with passion!
As a pioneer in the art of responsible hospitality the Accor Group gathers more than 45 brands 5600 hotels 10000 restaurants and lifestyle destinations in 110 countries. While each brand has its own personality where you will be able to truly find yourself they all share a common ambition: to keep innovating and challenging the statusquo.
By joining us you will become a Heartist because hospitality is first and foremost a work of heart.
You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow to fulfil yourself to discover other professions and to pursue career opportunities in your hotel or in other hospitality environments in your country or anywhere in the world!
You will enjoy exclusive benefits specific to the sector and beyond as well as strong recognition for your daily commitment.
Everything you will do with us regardless of your profession will offer a deep sense of meaning to create lasting memorable and impactful experiences for your customers for your colleagues and for the planet.
Hospitality is a work of heart
Join us and become a Heartist.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
