ACCOUNTING TECHNICIAN III - Travel and Reimbursement Administrator
ACCOUNTING TECHNICIAN III - Travel and Reimbursement Administrator
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Job Description
Department Information
- This posting may be used to fill multiple vacanciesMake a difference in higher education!Colorado School of Mines is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving technologybased society. Mines was selected by the Colorado State Legislature as the states first exemplary institution of public higher education due to our high degree of responsibility and capability with regard to academic and administrative functions.MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:
Colorados oldest public university Mines is located in Golden Colorado at the gateway of the Rocky Mountains 13 miles west of downtown Denver and 21 miles south of Boulder.- Medical Dental and Vision Insurance
- Generous vacation and sick leave plus 13 paid holidays
- State pension plan (PERA)
- Parental Leave
- Reduced cost tuition for employee and family members
- Life and Disability Insurance
- Professional growth and training opportunities
- Access to technology and equipment
- Colorado State Employee Assistance Program
- Access to a worldclass recreation center
- Interaction with an international population and cultural events
- BenefitHubstate employee discount program
- RTD EcoPass
Description of Job
The Procure to Pay department at Colorado School of Mines provides the following services: Accounting Accounts Payable Student Accounting & Billing Contracting & Procurement and Payroll & Employment to the Mines community and its numerous offcampus partners in support of the Universitys mission. This support is governed by the key principles of customer service regulatory compliance and fiscal accountability.
The candidate we select must be able to exercise sound judgment and make decisions independently. The right person has experience providing excellent customer service via facetoface interactions telephone and email and should possess outstanding attention to detail organizational problem solving and interpersonal skills along with proficiency with word processing and spreadsheets.
Travel ExpenseReporting duties include:- Responsible for Initial preparation of travel and expense reports. Exhibit knowledge of Federal regulations governing travel and Mines Financial Policies in order to interpret and enforce them appropriately as it pertains to travel management for Mines.
- Review the expense receipts and account codes to ensure correctness & university compliance and ensures proper approvals have been obtained prior to granting final approval and inputting reimbursements into the Finance System.
- Create and review spend authorization requests.
- Assist campus /card holders to reconcile there onecard charges in Workday
- Provides a high level of customer service by answering questions training and informing the campus community of the procedures and laws governing travel.
- Manage the processing and tracking of invoices received from vendors and suppliers. Verify invoice accuracy obtain necessary approvals and ensure timely payments.
- Process payments at the request of the department. This includes but is not limited to reviewing backup documentation for appropriateness completeness correctness andfunding availability.
- Assist campus to reconcile there one card charges in Workday
- Review backup documentation expense codes and necessary approvals.
- Provide timely and helpful support to employees regarding expense reporting reimbursement procedures and invoice inquiries. Address any issues or discrepancies promptly andprofessionally.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H8B3XX
MINIMUM QUALIFICATIONS:
Experience Only:
- Three 3 years of relevant experience in an occupation related to the work assigned to this position which included
- Technical accounting experience and
- The use of financial/accounting systems and/or travel and expense systems.
- Part time work will be prorated.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three 3 years. If you are substituting coursework for any of the required experience you must attach your transcripts for this coursework.
PREFERRED QUALIFICATIONS
- Prior relevant state experience
- Prior experience with Workday
- Prior experience interpreting travel policies and preparing travel expense reports
- Prior experience in higher education
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.
Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at within ten 10 calendar days from your receipt of notice or acknowledgement of the Departments action.
For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atspb.colorado/boardrules.
- Three 3 years of relevant experience in an occupation related to the work assigned to this position which included
Supplemental Information
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age sex gender (including gender identity and gender expression) ancestry creed marital status race ethnicity religion national origin disability sexual orientation genetic information veteran status or current military service. Further Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines commitment to nondiscrimination equal opportunity and equal access is reflected in the administration of its policies procedures programs and activities and in its efforts to achieve atalentedstudent body and workforce.
Through its policies procedures and resources Mines complies with federal law Colorado state law administrative regulations executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequalityor concerns for safety.
Are you looking for an inspiring missiondriven workplace where you can contribute to solving the worlds problems and educating the next generation of change makers Are you an individual who values arich and vibrantdiverseand inclusivecommunity where our different perspectivesandexperiences enrich the educational and work experience
Look to Mines.
Required Experience:
IC
Employment Type
Full-Time
