Administrative Coordinator PT - Trilogy at Monarch Dunes Nipomo CA

• Under general supervision of the Lifestyle Director the Administrative Coordinator is responsible for assisting in executing coordinating and supervising the recreational lifestyle and event programs for the club.
• Additional related duties assigned as necessary.
• PartTime position requiring weekends and evenings as needed.

• Coordinate behindthescenes administrative duties for the activities department.
• Create and maintain an environment with the activities programming which reflects professionalism and a sense of urgency to accommodate members.
• Meet initially with members and/or external customers to tour the facility outline use capabilities.
• Responsible for communicating activities/fitness schedules to members and necessary department staff; also responsible for assisting in setup/takedown of the event at times.
• Ensure each program/event is setup and meets member expectations.
• Responsible for being present throughout all programmed events to assist answer questions and facilitate service delivery; control and review facilities at close of event.
• Assist with private Events as needed.
• Use the Northstar reservation system in order to track events and event preparation.
• Post event/activity check list check request deposits accordingly and send followup to members.
• Administer member website and flyers to promote activities and events.
• Greet welcome and deliver the Trilogy Experience to all incoming members/guests.
• Complete daily weekly and monthly computer/paper generated reports as required by management.
• Assist the Resort Club Manager in administrative duties. Customer service oriented serves as the member ambassador in developing and maintaining programs for an active member lifestyle.

• Excellent time management organizational and followup skills
• Productivity; good attendance few errors or repetition good work quantity and quality positive contributor; ability to work successfully in a team environment strong people skills required works well with others
• Innovation; seeks new opportunities and growth challenges contributes ideas helps resolve problems looks for and develops cost savings measures and develops new procedures and methods
• Honesty; being truthful and trustworthy doing what needs to be done and what is right being fair and objective having personal integrity and treating others in a mature responsible manner
• Loyalty; having commitment toward the goals of the organization the nature of the business respecting its efforts defending its good name giving the job the best effort and sincerity
• Initiative ability to think work and make independent decisions based on sound judgment
• Excellent written and verbal communications skills
• Must possess a strong internal/external customer service attitude
• Ability to manage competing priorities and assignments
• Must be comfortable working in a fastpaced environment where continuous improvement is expected
• Must be able to consistently achieve high work standards

• Previous experience in the hospitality industry preferred.
• Experience in activity/event planning preferred.
• Personal computer proficiency including Microsoft Outlook Word Excel PowerPoint.

• The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate must occasionally lift and/or move up to approximately 50 pounds.
• The associate may be required to adhere to a specific dress code that could include shorts/pants shirt shoes and jacket.
• The associate will need to be able to work flexible hours day and/or evenings.
• The noise level in the work environment is usually quiet to loud.

Required Experience:

IC