Contract Administrator 2 NBOE

Newark Board Of Education

Posted on : 09-04-2025

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1 Vacancy

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Job Location

Newark - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 09-04-2025

Job Description

Position Type:
Non Instructional All Titles/Contract Administrator 2

Date Posted:
3/20/2025

Location:
Purchasing 354

NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET NEWARK NEW JERSEY 07102
ROGER LEN SUPERINTENDENT

CONTRACT ADMINISTRATOR 2
Office of Purchasing

(Pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Contract Administrator 2 within the Office of Purchasing.

This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.

DEFINITION: Under the general supervision of a supervisory official administers and exercises review and/or approval authority over various contracts and/or grants; provides technical assistance in contract and/or grant preparation control monitoring amendment and/or evaluation; as appropriate exercises controllership and approval rights and responsibilities in the area of contract and/or grant administration; and/or processes contracts for multiple divisions projects and/or programs may be assigned to review the work of lower level contract administration and support staff; does other related duties.

NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely all duties performed on the job may not be listed.

QUALIFICATIONS AND REQUIREMENTS
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty 30 semester hour credits are equal to one 1 year of relevant experience.
Seven 7 years of professional experience involving contract/grant work project financing construction management fiscal administration social services administration and/or budget and management operations of a government or business entity at least one 1 year of which shall have involved responsibility for some aspect of contract/grant administration.

OR

Possession of a bachelors degree from an accredited college or university; and three 3 years of the abovementioned professional experience at least one 1 year of which shall have involved responsibility for some aspect of contract/grant administration.

OR

Possession of a masters degree in Accounting Finance Business Administration Public Health Public or Hospital Administration or Social Work (with concentrations in Health Administration or Social Policy); and two 2 years of the abovementioned professional experience at least one 1 year of which shall have involved responsibility for some aspect of contract/grant administration.

NOTE: Professional experience refers to work that is creative analytical evaluative and interpretive; requires a range and depth of specialized knowledge of the professions principles concepts theories and practices; and is performed with the authority to act according to ones own judgment and make accurate and informed decisions.

LICENSE: Appointees will be required to possess a drivers license valid in New Jersey only if the operation of a vehicle rather than employee mobility is necessary to perform the essential duties of the position.

BASIC FUNCTIONS AND RESPONSIBILITIES
1. Develop and/or administer contracts for the provision of services.
2. May conduct the solicitation or Request for Purchase (RFP) bidding process; drafts and negotiates contract language; and/or develops contract evaluation criteria.
3. May participate in the development of procedure manuals and policy transmittals containing financial and administrative contract/grant application guidelines that comply with laws and regulations and promote standardization administrative and cost efficiency accountability and integrity in the contracting and/or grant process and in the delivery of purchased services.
4. Conduct field visits and reviews reports to ensure compliance with and adherence to prescribed agency contract/grant policies and procedures and federal and state regulations; recommends changes when required.
5. Take the lead and/or conducts complex work associated with the planning and preparation involved in the management of construction and/or professional service and/or other contracts associated with building programs for new facilities and/or the renovation of existing facilities.
6. Conduct contract award meetings and reviews documents to ensure compliance with and adherence to prescribed agency contracting policies and procedures and Federal and/or State regulations to ensure the efficient management of contracts; recommends changes based on monitoring experience.
7. May prepare evidence for use in court actions and hearings and give testimony under oath.
8. As required initiates reviews and finalizes scope of work and/or specification development documents for those projects requiring use of outside architect or engineer and/or other professional services.
9. Attend selection meetings to ensure the selection of qualified architects and/or engineers and/or other professionals upon successful completion of approved scopeofwork documents.
10. May award or coordinate the review and selection process for the awarding of contracts.
11. Utilize the computerized contract/grant information system compiles input data analyzes output information and prepares reports.
12. Exercise review and approval authority over purchase of proposals and contract/grant modifications.
13. Prepare and processes various contract documents according to current administrative policies and procedures.
14. Act as liaison and mediator with using agencies project managers and contractors; interprets and resolves disputes about contract terms.
15. Provide technical assistance in the areas of proposal/contract preparation review and approval control the development and management of adequate contract/grant administration and financial reporting systems contract/grant monitoring modification amendment and closeout audit compliance service evaluation and consultant and contractor classification.
16. Administer financial aspects of contract/grant award including procurement vendor invoice review and voucher processing financial analysis quality assurance change orders and/or investigating disputes and appeals.
17. Monitor vendors and other contractees for compliance with contract requirements.
18. Review audit and resolve discrepancies in consultant and contractor invoices to ensure compliance with financial contract terms.
19. Collect and analyze data and prepares reports; notifies supervisor of problems.
20. Ensure completion of contract/grant closeout including final invoice payments compliance inspections and audits.
21. Evaluate the effectiveness of contracted services and provides consultation and expertise to using agency management.
22. Participate in the resolution of audit findings relating to design construction and procurement contractors.
23. May participate in the analysis of new legislation and regulations regarding contract/grant operations of the agency.
24. Establish and maintain essential reports records and files.
25. Participate in inservice training programs.
26. May coordinate the activities of lower level professional and technical staff responsible for aspects of contract/grant administration.
27. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units.

KNOWLEDGE AND ABILITIES
1. Knowledge of the legal and administrative requirements of grants and contract agreements.
2. Knowledge of the forms required in design construction and procurement work including vouchers change orders progress reports proposal forms contracts and other documents.
3. Knowledge of principles of cost allowability and reasonableness contract/grant budget principles principles of matching fund accounting and procurement guidelines.
4. Knowledge of the problems involved in the review of contract/grant proposals.
5. Knowledge of the methods used to collect and analyze data.
6. Ability to negotiate mutually acceptable resolutions to disagreements.
7. Ability to read interpret and apply information on the programs of the agency and the sources of funds available to finance components of those programs.
8. Ability to interpret Federal and State laws rules and regulations and apply them to specific situations.
9. Ability to gather and analyze data.
10. Ability to interpret technical data and provide advice and assistance.
11. Ability to recognize and identify problems in the administration of contracts and/or grants.
12. Ability to prepare reports and correspondence.
13. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units.
14. Ability to read write speak understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
15. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship such persons may not be eligible.

REPORTS TO: Department Head

SALARY EMPLOYMENT PERIOD AND UNION AFFILIATION
1. Salary: $70434 $79018
2. Employment Period: Twelve 12 Months
3. Union Affiliation: Local 32

HOW TO APPLY
Newark Board of Education only accepts electronic applications.

OPENING AND CLOSING DATE
Opening Date: March 20 2025
Closing Date: April 2 2025 or until filled

THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Required Experience:

Unclear Seniority

Employment Type

Contract

Company Industry

Key Skills

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About Company

Newark Board Of Education

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Contract Administrator 2 NBOE

Newark Board Of Education

Job Description

Employment Type

Company Industry

Key Skills

About Company

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