Program Support Specialist

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23000 employees operating in over 150 countries Xylem is at the forefront of addressing the worlds most critical water challenges. We invite passionate individuals to join our team dedicated to exceeding customer expectations through innovative and sustainable solutions.

The Role
The Xylem Innovation Labs team is the global corporate innovation and venture team that supports Xylem Inc. in its mission to solve water by scouting and leveraging new technologies that are critical to address the worlds increasing water challenges. To support this mission we are looking for a Program Support Specialist to support and advance the organizations strategic innovation initiatives by undertaking a variety of program support and project managerial tasks. This role provides project management logistical coordination event planning and administrative support to drive successful program across multiple innovationfocused programs and projects for Xylem Innovation Labs. The Program Support Specialist will help support new initiatives track project milestones manage schedules and facilitate meetings and events. They will also strategize to continuously improve and evolve the program contributing to the successful development and deployment of innovative water technology solutions through Xylem Innovation Labs.

This is a 12month contract position.

Role and Responsibilities
Partnerships Accelerator Program Support

• Program Coordination: Support the management of multiple programs applying strategic oversight to standardize processes monitor progress and ensure effective collaboration across all initiatives. Proactively identify areas for improvement and implement best practices to enhance program effectiveness.
• Scheduling and Program Maintenance: Develop update and maintain schedules for Xylem Partnerships Accelerator programming and activities aligning key timelines with program milestones and ensuring coordination across various teams.
• Seminar Coordination: Strategically plan organize and schedule speakers for the Xylem Innovation Labs annual seminar series and other program events including conducting thorough prep sessions to ensure speakers are wellprepared and deliver a highquality experience for all participants.
• Presentation Development and Facilitation: Create compelling presentation materials including slides reports and visuals to effectively communicate program updates wins and any other relevant information as needed. Facilitate and lead the of presentations during team meetings and seminars.
• Marketing Materials Development: Create engaging marketing graphics and materials to promote Xylem Innovation Labs programs events and initiatives collaborating with the marketing team to ensure brand consistency and effectively communicate key messages to internal and external audiences.
• Event Coordination: Strategize organize and execute virtual global events that promote an innovation culture to engage and inform employees about the ongoing efforts of the Xylem Innovation Labs team. Oversee logistics and support the of inperson events for both internal and external attendees.
• Process Improvement: Collaborate with the Xylem Innovation Labs team members to continuously identify evaluate and implement process improvements for programs enhancing efficiency streamlining workflows and driving better outcomes for innovation initiatives.
• Reporting and Team Support: Report directly to the Partnerships Accelerator Lead providing essential support for the Xylem Innovation Labs daily operations and strategic objectives.
  Operations
• Budget and Procurement: Support the Operations Manager with bookkeeping and accounting tasks including submitting purchase requisitions processing and tracking invoices following up on payments and monitoring the Partnerships Accelerator project budget. Work with the Operations Manager to be aligned on cashflow and budgets.
• Vendor Relations: Assist with vendor management by working with the Operations Manager and Procurement to onboard new vendors maintain uptodate vendor records and ensure a clean accurate vendor list.
• Document Management: Work with team to ensure proper naming saving and filing of documents on the SharePoint server for efficient retrieval and compliance.
• XIL Programming Calendar and Email Management: Manage and update the Programming Calendar to include key dates conferences and cultural holidays and the programs email inbox for timely responses and communications.
• Administrative Support for the VP of Innovation: Manage scheduling and travel for the VP as needed.
• Mail and Office Supplies: Handle mail and package dispatch/receipt as well as order necessary office supplies to support team operations.
• Stakeholder Communication: Facilitate communication and build relationships with both external vendors and internal teams such as IT Finance Legal Marketing and Procurement.

Skills and Qualifications

• Bachelors degree in Business Administration or related field
• 25 years professional experience
• Proven experience in program management office management or relevant position
• Proven experience of budgeting bookkeeping and reporting
• Team player with an innovation mindset that can work in a fastpaced environment with teammates distributed across geographies/time zones
• Willingness to promote Xylems High Impact Culture behaviors of Inspire to Innovate Empowered to Lead and Accountable to Deliver.
• Mastery of Microsoft Office Suite especially Excel and PowerPoint
• Outstanding verbal and written communication skills
• Detailoriented and efficient

Xylem does not provide visa sponsorship for this position.

The estimated salary range for this position is $.Starting pay is dependent on multiple factors such as skills experience and work location and is not typically at the top of the range.

Salary range:

Join the global Xylem team to be a part of innovative technology solutions transforming water usage conservation and reuse. Our products impact public utilities industrial sectors residential areas and commercial buildings with a commitment to providing smart metering network technologies and advanced analytics for water electric and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.