Staff Assistant I
Staff Assistant I
Posted on :
09-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
MassachusettsGeneral Hospital is an Equal Opportunity Employer. By embracing diverseskills perspectives and ideas we choose to lead. Applicationsfromprotected veterans and individuals with disabilities are stronglyencouraged.
Applicants must submit a Cover Letter.
Summary:
Under the general direction of the Program/Office Manager this position will assist in the day to day operational activities of a large research center; helping to maintain an efficient and smooth running department. Serving as a first point of contact for the institute this position is primarily responsible for managing the main telephone line ordering supplies and new office equipment (such as computers software etc) responding to and resolving service and other office related issues. The Staff assistant will provide administrative support to the Program/Office Manager.
Job Duties:
- Greet and direct visitors to the appropriate staff or conference rooms
- Manage main line of the Ragon Institute answer all calls answer many miscellaneous questions take and distribute messages and transfer calls to appropriate staff members
- Order office supplies computer and software orders for Ragon staff
- Maintain inventory database of equipment software computer
- Working directly with our building porter to ensure that deliveries are collected and distributed in a timely fashion
- Assistance w/conference room bookings
- Sort and distribute incoming mail prepare outgoing mail and faxes for distribution
- Assign and/or maintain keys lockers parking access for Ragon staff
- Maintain office filing and storage system
- Type documents reports correspondences etc
- Maintain department databases as needed
- Assist with events for the institute as needed
- Maintain updates to the website directory updates & email directory
- Assisting with the new hires/termination process & monitoring the non employees within the institute
- Working directly with our coffee vendor to maintain supply within the institute
- Provide support with office related projects. Prioritize and organize projects to be completed daily while successfully meeting multiple deadlines. The ability to multitask and juggle multiple priorities are essential.
- Respond to and resolve maintenance/service requests 1st fl) for printers scanners fax and copy machines as they arise and computer work orders. Complete work orders as needed. Ensure equipment is properly maintained and serviced
- Maintain a clean and welcoming lobby environment
- Create/maintain Staff Assistant manual
- Assist with weekly timekeeping duties
- Miscellaneous duties as needed
- 02 years experience.
- Bachelors degree
- Experience in an office setting preferred
Required Experience:
Staff IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
