Sr AP Associate
Sr AP Associate
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Salary Not Disclosed
1 Vacancy
Job Description
Pavion Connects and Protects by providing innovative fire security and communication integration solutions to customers across 70 U.S. locations and 22 countries. We bring industryleading expertise to clients in enterprise healthcare education government data center and retail industries.
As a global leader Pavion specializes in the design installation service and maintenance of cuttingedge fire alarm systems critical communications video surveillance access control and advanced AV technologies. Our mission is to bring clarity and transformation to safety security and communication through integral technology and radical service.
With a commitment to safety reliability and operational excellence Pavion ensures scalable futureready solutions tailored to meet and exceed our clients needs. Learn more atwww.pavion
Pavion and our family of companies are seeking a talented and motivated Sr AP Associate to join our shared services team.
The Senior Accounts Payable Associate is responsible for overseeing and managing the accounts payable process ensuring accurate and timely processing of invoices vendor payments and maintaining efficient accounting records. This role requires strong attention to detail advanced knowledge of AP procedures and the ability to work in a fastpaced dynamic environment.
Primary Responsibilities:
- Invoice Processing:
- Review and process high volumes of invoices ensuring accuracy and compliance with company policies and procedures.
- Ensure proper approval of invoices and reconciliation of purchase orders with vendor invoices.
- Payment Management:
- Prepare and process weekly/monthly payments to vendors including checks ACH and wire transfers.
- Monitor cash flow and ensure payments are made in a timely and efficient manner to maintain good vendor relationships.
- Vendor Relationship Management:
- Communicate with vendors regarding inquiries discrepancies and payment issues.
- Manage the setup and maintenance of vendor accounts and ensure correct vendor information is on file.
- Reconciliations:
- Perform monthly reconciliation of accounts payable and ensure accuracy of financial data.
- Reconcile vendor statements to ensure no outstanding payments or discrepancies.
- Reporting & Documentation:
- Assist with the preparation of financial reports and internal reports related to accounts payable.
- Maintain accurate records of all transactions and support audit activities as needed.
- Process Improvement:
- Identify areas for process improvement and work with the team to implement best practices and more efficient AP procedures.
- Team Support:
- Provide guidance and training to junior AP staff and assist with managing workload distribution.
- Assist with monthend closing activities and provide support in financial reporting.
Basic Qualifications:
- Bachelors degree in Accounting Finance or related field (preferred)
- Minimum of 35 years of experience in accounts payable or a related finance role
- Experience with accounting software (e.g. SAP Oracle QuickBooks) and Microsoft Excel
- Strong understanding of AP processes and accounting principles
- Ability to handle confidential information with discretion
- Excellent problemsolving skills and attention to detail
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
Preferred Qualifications:
- AP certifications such as Certified Accounts Payable Professional (CAPP)
Disclaimer:This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.
Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected veteran status age or any other characteristic protected by law.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
