Company Secretary OM Bank

Lets Write Africas Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

ROLE OVERVIEW

This role manages translation of legislative & regulatory frameworks into strategic direction for OM Bank and is individually accountable for achieving results through other managers and their teams. This role provides advice and support to Exco on legal and commercial matters as well as Boards/Trusts/Committees on governance matters and ensures compliance with statutory and regulatory requirements.

KEY RESULT AREAS

• Responsible for providing efficient and effective Company Secretarial services to a portfolio of companies/trusts/committees as assigned.
• Implement departmental agreed advice/guidance in respect of Corporate Governance the Companies Act and other applicable legislation to directors/trustees/members of management both collectively and individually on their statutory and fiduciary duties responsibilities and powers ensuring compliance with the OM Bank Governance Framework at all times.
• Responsible for the provision of legal transactional governance advice to assigned entities and trusts ensuring adherence to OM Bank and legislative governances at all times.
• Ensuring efficient Board/Committee/Trustee meetings in accordance with related governance artefacts such as Board Charters and Terms of Reference.
• Organizes and ensures the smooth running of meetings producing accurate minutes and resolutions in accordance with OM Bank Governance and Companies Act requirements.
• Ensures compliance with the Companies Act and any other applicable legislation in assigned entities and trusts.
• Implement departmental agreed Company Secretarial processes through Agendas Board composition number of meetings held to address compliance matters.
• Engaging with OML CorpSec where required
• Provides oversight and general support to ensure the suitable maintenance of databases of information on directors and subsidiary companies signing powers etc.
• Delivers company secretarial services as set out in inter alia the Companies Act and other relevant legislation.
• Manages remuneration of directors (if required).
• Sets up new subsidiary companies and trusts.

Legal & Regulatory Services

• Advises the Board with interpretation advice and application of legal and regulatory requirements across assigned entities.
• Assists the Board with the interaction/ communication with regulatory bodies with respect to matters affecting the Board such as governance requirements.
• Ensure that all OM Bank secretariat compliance matters are managed addressed and presented and tabled at subsidiary Boards in accordance with the compliance calendar applicable to subsidiaries.
• Provides legal transactional governance advice to assigned entities and trusts.
• Administers OM Banks statutory records registers and the lodgement of necessary returns in compliance with statutory requirements.
• Keeps Company registers up to date.

Corporate Governance advice & monitoring

• Ensures that the Board implements best practice corporate governance requirements in line with OM Bank Governance Framework when making decisions.
• Implementation of the OM Bank Governance Framework to ensure effective Corporate Governance.
• Accountable for OM Bank Governance Framework assessment/attestation application and reporting across assigned entities and trusts.
• Provides oversight and monitoring of corporate governance and escalates OM Bank wide issues.
• Assists in driving governance initiatives to underpin the vision of OM Bank being a responsible business.

Stakeholder relations

• Liaise with all stakeholders including senior management and board members on governance matters.
• Facilitates communication with stakeholders and acts as point of consultation between external defined stakeholders and the organization pertaining to relevant matters.
• Building professional relationships with team members and key stakeholders within the business.

Board Relationship

• Develop and improve relationships with board members identifying priorities issues and strategic challenges and preparing them for discussion. Work is focused on a significant function or equivalent area of the business.

Functional Strategy Formation

• Lead the development and implementation of strategy for a significant area of responsibility anticipating complex issues challenges and opportunities and ensuring integration with wider corporate strategy.

Strategy Formation and Implementation

• Develop the strategy for a significant area of responsibility such as a function anticipating complex issues challenges and opportunities. Ensure the strategy is successfully implemented and meets mediumterm business needs.

Corporate Representation

• Represent OM Bank in a variety of industry institutional and/or professional forums boards and committees in order to promote the company or institution brand or efforts. Represent the organization in external relations with investors clients industry partners the public and others. Focus is on a specific area of the organization such as a function or department. May involve preparation of presentations and materials for professional partnering meetings seminars and conferences.

Policies and Procedures Development

• Lead the development of policies procedures and related guidelines for a significant area of responsibility ensuring compliance with external requirements and integration with the broader corporate policy framework.

Information and Business Advice

• Provide authoritative specialist advice to the leadership team of a small or nationally based organization or subsidiary to guide the implementation of policy and the design and implementation of projects and change initiatives.

Operational Compliance

• Ensure that business activities within a significant area of responsibility comply with relevant external regulatory and/or voluntary codes and with internal policies to minimize business risk and protect the reputation of the organization.

Stakeholder Engagement

• Identify and manage stakeholders up to and including top management level finding out their needs issues and concerns and reacting to them by leading and coordinating the development of stakeholder engagement plans to support the communication of business information and decisions.

ROLE REQUIREMENTS

• Legal degree with at least 10 years experience in a company secretarial environment with Financial Services related experience being an advantage.
• Experience in Financial Services Banking environment
• Any other relevant degree with at least 10 years experience in a company secretarial environment with Financial Services related experience being an advantage.
• Chartered Governance Institute Qualification will be advantageous.
• Excellent written and verbal communication skills

• Strong knowledge of statutory and regulatory requirements as per legislature.
• Experience managing a team

LOCATION: Johannesburg/ Cape Town

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit.

The Company Secretary Bank plays a key governance role ensuring the company
complies with statutory and regulatory requirements while supporting the board in
corporate governance risk management and legal compliance. This role requires
strong organizational communication and legal knowledge to maintain corporate
integrity and facilitate efficient board operations. The Company Secretary Bank will
be responsible for ensuring the companys compliance with statutory and regulatory
requirements corporate governance best practices and the efficient administration
of the board and its committees. The role requires a highly experienced governance
professional with indepth knowledge of the Companies Act JSE Listings
Requirements King IV Code and relevant insurance regulations. Support the board
by organizing and preparing meetings and executing the followup; advise on legal
and corporate responsibilities to shareholders and stakeholders

Corporate Strategy Shaping STRATEGIC OR CORPORATE PLANNING STRATEGY AND POLICY DEVELOPMENT

Participate in the development of corporate strategy for a local organization applying functional expertise to test the viability of the strategy and contributing creative ideas and insights to support the strategy formation process.

Functional Strategy Formation STRATEGIC OR CORPORATE PLANNING STRATEGY AND POLICY DEVELOPMENT

Lead the development and implementation of strategy for a significant area of responsibility anticipating complex issues challenges and opportunities and ensuring integration with wider corporate strategy

Strategy Formation and Implementation STRATEGIC OR CORPORATE PLANNING STRATEGY AND POLICY DEVELOPMENT

Develop the strategy for a significant area of responsibility such as a function anticipating complex issues challenges and opportunities. Ensure the strategy is successfully implemented and meets mediumterm business needs

Corporate Representation CORPORATE AFFAIRS REGULATORY AND REGISTRATION

Represent the organization or institution in a variety of industry institutional and/or professional forums boards and committees in order to promote the company or institution brand or efforts. Represent the organization in external relations with investors clients industry partners the public and others. Focus is on a specific area of the organization such as a function or department. May involve preparation of presentations and materials for professional partnering meetings seminars and conferences.

Information and Business Advice GENERAL ADVICE

Provide authoritative specialist advice to the leadership team of a small or nationally based organization or subsidiary to guide the implementation of policy and the design and implementation of projects and change initiatives.

Corporate Social Responsibility/Integrity CORPORATE AFFAIRS REGULATORY AND REGISTRATION

Manage the provision of a significant corporate social responsibility service specialty

Legal LEGAL GENERAL

Manage a strategic element of the organizations legal service.

Board Relationship CORPORATE AFFAIRS REGULATORY AND REGISTRATION

Develop and improve relationships with board members identifying priorities issues and strategic challenges and preparing them for discussion. Work is focused on a significant function or equivalent area of the business.

Leadership and Direction GENERAL LEADERSHIP AND SUPERVISION

Communicate the functions strategy and its relationship to the organizations mission vision and values; clarify the actions needed to implement this strategy within the area of responsibility; motivate people to commit to the mission vision and values and do extraordinary things to achieve the organizations business goals.

Performance Management GENERAL LEADERSHIP AND SUPERVISION

Manage and report on the performance of the function/business area; set appropriate performance objectives for direct reports and hold individuals accountable for achieving them; take appropriate corrective action where necessary to ensure the achievement of annual business objectives

Organizational Capability Building GENERAL LEADERSHIP AND SUPERVISION

Identify the capabilities needed to meet the current and emerging business needs of a significant business area. Evaluate current capabilities identify gaps and prioritize development activities. Motivate others to develop their capabilities and fulfill their personal potential. Build capabilities elsewhere in the organization through mentoring and other informal methods.

Business Meetings/Events Arrangement ADMINISTRATION/SUPPORT/SERVICE PERSONAL ASSISTANCE

Develop and implement policies and strategies for arranging multiday venues equipment catering accommodations and travel for participants arriving from various locations to ensure the smooth running of large complex events with multiple groups of people and multiple parts workshops dinners and parties.

Corporate Governance EXECUTIVE MANAGEMENT GENERAL

Drive strategic plans for corporate governance focusing on innovative practices for promoting accountability transparency ethical behavior and compliance.

Regulatory and Compliance Management CORPORATE AFFAIRS REGULATORY AND REGISTRATION

Plan lead and manage all activities of the regulatory/compliance function and lead the design and implementation of the organizations compliance policy to facilitate the overall assessment and sustainability of the established compliance strategy while ensuring adherence to regulatory standards

External Partners Compliance Management FRANCHISE OPERATIONS FRANCHISE OPERATIONS

Manage a strategic segment of external partners compliance ensuring adherence to organizational standards legal and regulatory requirements.

Public/Government Relations Campaign CORPORATE AFFAIRS PUBLIC RELATIONS AND COMMUNICATIONS

Take responsibility for implementing the organizations public relations government relations regulation and registration strategy.

Skills

Competencies

Education

Closing Date

09 April 2025 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!