Staff Assistant II
Staff Assistant II
Posted on :
09-04-2025
Employer Active
1 Vacancy
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Job Description
MassachusettsGeneral Hospital is an Equal Opportunity Employer. By embracing diverseskills perspectives and ideas we choose to lead. Applicationsfromprotected veterans and individuals with disabilities are stronglyencouraged.
REQUIREMENTS:
- Associates Degree Secretarial Science or equivalent/Secretarial Cert.
- Minimum of 2 to 4 years of secretarial experience
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
- Typing 55 to 65 WPM required.
- Word Processing skills required.
- Knowledge of spreadsheets and database systems.
- Good command of English language.
- Experience with dictaphone preferred.
- Ability to work independently.
- Ability to prioritize work.
- Must be available to work Monday through Thursday from 9:30am until 8:00pm.
SUMMARY:
Under general supervision coordinates all operational administrative and secretarial aspects of an office. Requires discretion and judgment to organize priorities and complete tasks. Reports directly to a Unit Operations Manager.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
May include duties and responsibilities of the Clerk Office Assistant and Administrative Staff Assistant Level I as well as:
PRINCIPAL DUTIES AND RESPONSIBILITIES:
May include duties and responsibilities of the Clerk Office Assistant and Administrative Staff Assistant Level I as well as:
- Coordinates types proofreads and edits letters memos meeting minutes reports manuscripts correspondence grant proposals and protocols at the highest level of proficiency. Takes shorthand or uses dictation methods as appropriate.
- Incorporates data from existing information into spreadsheets/databases in an organized and presentable format. Provides weekly/monthly/yearly reports for various activities. (Unit practice or unit should specify activities and software/hardware to be utilized).
- Establishes and maintains office systems (i.e. filing systems) and procedures of the unit practice or department for smooth functioning of workflow. May prepare procedure manuals.
- Troubleshoots routine/nonroutine problems and takes measures to correct/handle issues.
- Designs coordinates and maintains all confidential files (this may include slide files to be organized for lectures patient files residency or fellowship programs).
- Assists in the preparation of presentation materials including but not limited to: graphics slides etc.
- Reviews mail answers when appropriate and/or forwards to appropriate persons.
- Performs general clerical duties including photocopying faxing and filing.
- Assists with the orientation and training of new staff.
- Monitors the expense budgets on an ongoing basis; reconciles variances and follows through with appropriate fiscal personnel to make corrections.
- May coordinate a services residency/fellowship recruitment program; may process
professional staff appointments.
Required Experience:
Staff IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
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