Project Coordinator - School of ChemistryGrade 6
Project Coordinator - School of ChemistryGrade 6
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£ 32546 - 35116
1 Vacancy
Job Description
Position Details
School of Chemistry College of Engineering and Physical Sciences
Location: University of Birmingham Edgbaston Birmingham UK
Full time starting salary is normally in the range 32546 to 35116 with potential progression once in post to 39355
Grade: 6
Full Time Fixed Term contract up to March 2026
Closing date: 8th April 2025
UK travel may be required for this role
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global university.We want to attract talented people from across the city and beyond support them to succeed and celebrate their success.
We are committed to helping the people who work here todevelopthrough our sectorleading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full potential.With almost 5000professionalservices jobs in a widerange of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and debate.We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible working addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on site.On campus we have a stateoftheart sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.
Find out more about thebenefits of working for the Universityof Birmingham
Role Summary
To support and work with ReLiB colleagues and the wider EPS College and Partner Institutions (Universities of Newcastle Leicester Imperial & Edinburgh and the Faraday Institution) to coordinate activities information data reporting events enquiries and meetings that will underpin the successful delivery of a highprofile research project in terms of key milestones outputs and outcomes.
This role requires close liaison with staff across the EPS College and with the UoB support teams for example in Finance and other central services e.g. procurement. It will also require coordination with external partners and the funding agency (the Faraday Institution) to ensure smooth delivery of projects. This role reports to the Project Manager with a dotted line to the School Operations Manager.
Main Duties
- Coordinate ReLiB project activities information data reporting events enquiries and meetings that will underpin the successful delivery of a highprofile research project in terms of key milestones outputs and outcomes.
- Working with the Project Manager University central systems and project collaborators to prepare materials for reports on project progress e.g. financial forecast funding claims or other regular progress reports to internal and external stakeholders and presenting to Project Boards and other key stakeholders.
- Provide executive coordination support to Project Boards work streams and working groups as required; setting agendas collating and distributing papers and minutes and ensuring follow up action is taken.
- Working with the Project Manager to assess and escalate issues and risks including monitoring the risk registers.
- Where appropriate support stakeholder management ensuring effective liaison with project partners funders and Project Boards.
- Manage project resources efficiently and effectively and ensure project documentation is maintained.
- The funding agency actively manages the project. This means that in addition to preparing accurate quarterly claims for the project (the funder expects realistic forecasts to be made for the remaining quarters in each financial year). The funding agency will require information for their annual audit. The Project Coordinator will also need to liaise closely with the Project Manager and other University colleagues to support the development of further budget proposals for the funder to review and approve.
- Work with ReLiB colleagues and where appropriate external organisations to ensure that the projects website is uptodate accurate and reflects the current status of the project.
- Coordinate the training programme for the PDRAs across the project and ensure that claims for PhD studentships and summer school internships are costed to and claimed from the relevant grant budgets.
- Promote equality and values diversity acting as a role model and fostering an inclusive working culture and undertake any other reasonable duties as directed by the project leadership team.
Required Knowledge Skills Qualifications Experience
- Substantial industrial project coordination experience.
- Substantial experience of project or administrative coordination preferably in an academic setting.
- Experience of collaborating with a wide range of staff and skill sets with competing agendas to deliver highquality and timely coordination and support.
- Experience of working in a complex work environment that is fast paced ambiguous and deadline driven.
- Excellent IT skills with working knowledge of standard Microsoft Office software and using custom systems and databases.
- Knowledge of the protected characteristics of the Equality Act 2010 and how to actively ensure in day to day activity in own area that those with protected characteristics are treated equally and fairly.
Dimensions
The role supports the management of a large project across a College and with external partners.
The role collects coordinates and analyses the information required to manage the budget and other activities for the project.
Planning and Organising
The role coordinates a large project multipartner project that is actively managed by the funder and runs for 2 years. There is a need to forward plan create project delivery plans evaluate and review progress reporting to internal and possibly external stakeholders and manage self and as appropriate others to deliver project outcomes.
Problem Solving and decision making
The focus of the role is on the coordination of delivery of the project(s) and any related R&D activities.The role will be likely to operate within constraints set by project leads/project boards and will require good political skills.
The role will coordinate and support the Project Manager with the project financial details that will enable the daytoday operational decisions relating to the project expenditure to be controlled i.e. eligible.
Internal and External relationships
The role is a key liaison and coordination role on the ReLiB project(s) so will have a range of internal and potentially external stakeholders.
- Internal members of the Project Board.
- External stakeholders such as funders and industrial collaborators.
- Team members at the UoB and external partners (Universities of Edinburgh Leicester Newcastle & UCL).
- Other Professional Services colleagues such as Finance HR etc.
Informal enquiries to Paul Cornick email:
View our staff values and behaviourshere
We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.
Required Experience:
IC
Employment Type
Full-Time
