Virtual Assistant Real Estate Project Manager
Virtual Assistant Real Estate Project Manager
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Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a highly organized and proactive Virtual Assistant Real Estate Project Manager to support a Brisbanebased property development office. This role is ideal for a Filipino VA with solid experience in real estate coordination project timelines stakeholder communication and remote task management.
You will assist in managing real estate development projects from initial research to acquisition approval coordination and construction tracking. The role requires someone with a background in property development site research and project oversight with excellent communication and documentation skills.
Key Responsibilities:
1. Site Research & Acquisition Support
- Conduct online research to identify potential development sites in Brisbane Australia
- Coordinate with local real estate agents and maintain a database of viable prospects
- Assist in preparing site profiles due diligence checklists and feasibility inputs
2. Project Coordination & Timeline Management
- Create and maintain project timelines and checklists using MS Project Planner
- Track project milestones and send reminders for key deadlines or deliverables
- Update project dashboards and summary reports for stakeholders
3. Regulatory & Approval Process Assistance
- Support the preparation of Development Application (DA) documents in coordination with town planners architects and engineers
- Summarize relevant council regulations and assist in compliance research
- Track the status of approvals and follow up on pending requirements or revisions
4. Construction & Vendor Coordination
- Liaise with Australian builders and service providers via email and virtual meetings
- Maintain communication logs and assist in resolving project concerns remotely
- Monitor construction updates and escalate potential delays or blockers
5. Financial & Administrative Support
- Assist with tracking project budgets estimates and vendor payments
- Help prepare and organize documentation for financing invoices and expenses
- Maintain wellstructured digital folders for all projectrelated documentation
6. Communication & Reporting
- Act as the offshore point of contact coordinating with the Brisbanebased team
- Schedule and document virtual meetings including summaries and action points
- Provide weekly project status updates highlighting milestones risks and issues
Skills & Qualifications:
Education & Experience
- Bachelors degree in Business Administration Real Estate or related field (preferred)
- At least 5 years of experience as a Virtual Assistant or Project Coordinator ideally in real estate or construction
Technical Skills
- Strong command of MS Project Planner and Microsoft 365 (M365
- Familiarity with Australian property or council approval processes is a plus but not required
- Experience working with international stakeholders especially in Australia is highly valued
Soft Skills
- Excellent English communication skills both written and verbal
- Strong organizational skills and high attention to detail
- Ability to manage multiple projects and meet tight deadlines independently
- Professional dependable and solutionoriented mindset
Employment Type
Full Time
