Administrative Assistant Durango High School 10 FTE

Durango School District 9R is accepting applications for an Administrative Assistant at Durango High School. This is a 10 month position full time 8hrs day 40 hrs wk. Includes benefits and begins April 7 2025 or ASAP.

Job Title:Administrative Assistant High School Pay Grade:ESP Salary Schedule

Job Family:Administrative Support FLSA Status:Nonexempt

Department:School Based Prepared Date:May 15 2018; rev 11/12/24

Typical Work Year:910 months

SUMMARY:Responsible for providing secretarial and administrative support to the high school office. Duties include maintaining the student records data base and student files; screening and directing phone calls and visitors; receiving and responding to inquiries and requests; maintaining student attendance; assisting in health clinic when Health Service Provider is unavailable; handling incoming and/or outgoing mail warehouse orders faxes and Email; preparing documents; purging student records from database; and maintaining office equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building needs.

D 40 Provide administrative/secretarial support to Principal administrators and school staff by answering composing typing word processing and/or formatting correspondence newsletters handbooks reports and programs; coordinating meetings taking typing and distributing meeting minutes; maintaining and updating master calendar for the school year; coordinating building use with the Facilities Use Department; creating and maintaining filing systems; preparing/distributing mail; maintaining and verifying building fixed asset inventory; issuing and tracking building keys; and other related duties.

D 20 Greet welcome and assist all staff students parents community members callers and visitors to the school. Answer phones provide information take and deliver messages and direct callers to appropriate individual. Assist visitors answer inquiries provide information and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons.

D 10 Assist with monitoring building visitors visitor signin procedures and building activities including crisis situations such as building evacuations lockdowns emergency situations and safety procedures. May initiate crisis procedures in the administrators absence with direction from appropriate officials.

D 25 Perform personnel management functions including managing employee time and attendance by tracking daily absences entering time and attendance data and submitting related reports calling the automated substitute management system to ensure substitute assignments maintaining and updating all personnel changes preparing various payroll documents and scheduling interviews. Maintain confidentiality of all related data.

Ongoing 5 Perform other duties as assigned including providing backup coverage to other positions registering new students assisting students in the health clinic and contacting parents/guardians as necessary. Clinic duties may include assisting students with minor injuries and illnesses dispensing authorized medication contact parents or emergency medical personnel if needing and keeping accurate records of care given.

EDUCATION AND TRAINING:High school diploma or equivalent.

EXPERIENCE:Experience is preferred but may not be necessary for hiring.

CERTIFICATES LICENSES & REGISTRATIONS:Criminal background check required for hire. CPR and First Aid training preferred at hire; required one month after hire. Meds administration required one month after hire.

TECHNICAL SKILLS KNOWLEDGE & ABILITIES:

• Oral and written communication skills.
• English language skills; multilingual skills preferred.
• Interpersonal relations skills.
• Personal computer and keyboarding skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks/priorities with frequent interruptions.
• Ability to promote and follow Board of Education policies Superintendent policies and building/department procedures.
• Ability to communicate interact and work effectively and cooperatively in a team setting
• Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Office email/calendar systems financial software publishing software.

Operating knowledge of and experience with typical office equipment such as telephones copier fax machine Email etc.

Durango School District 9R is an equal opportunity educational institution and will not discriminate on the basis of race color sex religion national origin ancestry creed age marital status sexual orientation genetic information disability or need for special education services in admissions access to treatment or employment in educational programs or activities which it operates or any other applicable status protected by federal state or local law. For information regarding civil rights or grievance procedures contact Laura Galido Compliance Officer Durango School District 9R 281 Sawyer Drive Suite 100 Durango CO 81411 or the Office for Civil Rights U.S. Department of Education 1244 Spear Boulevard Suite 310 Denver CO.