Project Coordinator
Project Coordinator
Posted on :
08-04-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
08-04-2025
Job Description
Perfect entry level opportunity in a great medical communications agency with potential for growth and career development! This is an inoffice based role located in Pearl River NY
Evolution Health Groupis a fullservice integrated healthcare communications agency which has broadstrategic capabilities and consists of 4 main divisions
- Evolution Medical Communications thought leaders in promotional medical education including P2P engagement strategy from prelaunch to LOE
- Maestro360 leaders in program of meetings events and conventions
- blulava expertswith respect to optimizing the customer engagement experience through technology
- Darwin Academy dedicatedto providing novel interactive peer to peer education
We have been evolving (no pun intended) and growing since 2005. We take pride in our strategic partnerships with our clients and working with transformative therapies. We are proud of our diverse culture that inspires great work. EHG offers comprehensive benefits cutting edge technology both hybrid and remote work options an office center with many amenities and social action opportunities. Evolve with us (pun intended) and take the next step to boost your career.
Job Title: Project Coordinator
Job Purpose: The Project Coordinator (PC) is responsible for driving the agencys quality control measures creation of project timelines/workplans and ensuring materials are routed through the agency in accordance with agency SOPs. The PC is the central point of contact for Account Services Creative Services Editorial Services Medical Services Web Services and Meetings & Events Services ensuring smooth workflow by establishing priorities and following up with each team member/department throughout all phases of a project. The PC fully understands Agency and Client processes and ensures team members adhere to these procedures.
Responsibilities:
- Work under the direction of the Director Project Coordination to support the planning development review and management of all project components.
- Route all assigned projects between Account Medical Editorial Creative Web development and Meetings and Events teams via electronic routing system ensuring internal approvals are obtained.
- Provide daily communication (verbal and written) with all internal stakeholders to ensure deadlines are met throughout the project lifecycle to advise of project progress shifts in timelines changes in scope and/or deliverables.
- Develop project timelines based on project scope and keep timelines updated and accurate.
- Manage and organize electronic job folders and project files on the network ensuring clientprovided files are saved in the correct folder; provide links to team members as necessary.
- Develop and distribute daily hot sheets outlining immediate project deliverables due dates and team member responsibilities.
- Develop weekly internal status reports and status recaps paying close attention to ensuring next steps are appropriately captured.
- Organize internal account team meetings medical team meetings and assist with arrangements for external meetings.
- Understand the big picture of each project to be able to proactively help identify potential issues and barriers to project according to the project plan/timeline.
- Assist in developing project kickoff meeting materials.
- Lead the submission and management of content and projectrelated assets according to the clients required systems and processes; includes LMR PRC MRC compliance/regulatory reviews.
- Assist with pulling weekly finance reports for account team
- Coordinate with external vendors based on project specifications and needs.
- Support the account team PMs specifically with special projects faculty/advisor communications and clientrelated deliverables.
- Execute all aspects of administrative responsibilities (timesheets status updates etc. in appropriately detailed and timely manner.
Qualifications:
- Four 4 year bachelors degree.
- Strong verbal and written communication skills.
- Basic proficiency level in the use of MS Office Suite including Word Excel PowerPoint and Outlook.
- Ability to work effectively under tight deadlines while managing multiple project simultaneously.
- Strong organizational skills and attention to detail with absolute commitment to quality.
- Ability to work independently in a fastpaced environment; selfmotivated.
- Ability to participate and interact effectively with all members of the client team.
- Ability to be flexible and complete multiple tasks while managing a high volume of work.
- Proactive in learning new skills and applying them to project work.
Working Environment: Normal office environment. May require regular afterhours evening and weekend work
EHG is an Equal Opportunity Employer. All applicants will be considered without regard to race color religion sex age national origin citizenship status sexual orientation disability veteran status or any category or class of person protected by law.
Required Experience:
IC
Employment Type
Contract
Key Skills
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