Legal Assistant Financial ServicesCorporate 7564

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21000 individuals in more than 200 offices serving clients across 80 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canadas Top 100 Employers 2025; Canadas Top Employers for Young People 2024 and Canadas Best Diversity Employers 2024.

This role is an opportunity for you to join the worlds largest law firm a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Financial Services Group. This is a great opportunity for someone with experience as a Corporate Legal Assistant looking to pivot into a new niche practice area.The position will require a confident reliable and businessminded assistant with the ability to manage multiple tasks and adapt to changing priorities.

The successful candidate will be organized discreet detailoriented and have a clientfirst approach to work. In addition the successful applicant must be teamoriented and accustomed to working as a work team with other assistants. Generally the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; preauthorized overtime may be required.

RESPONSIBILITIES

• Drafting preparing and proofreading correspondence accounts and various transactional documents and forms.
• Entering and maintaining lawyers dockets and coordinating with the Billing Coordinator and Accounting team to manage client accounts encompassing prebill reviews invoice preparation and distribution fee verification addressing client billing and trust funds inquiries and handling writeoffs.
• Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.
• Opening maintaining and putting away files and maintaining precedent systems using the Firm protocol for knowledge management.
• Processing incoming and outgoing mail including maintenance of email accounts and managing bring forwards.
• Preparing and updating cheque requisitions and expense reports.
• Attending to closing and fund transfers including preparing associated accounting paperwork for incoming and outgoing wires
• Point of contact with client and various internal and external stakeholders to provide assistance and information as required
• Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons requirements.
• General administrative duties such as scheduling appointments and meetings photocopying materials booking meeting rooms making travel arrangements etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
• Maintaining and organizing files both electronic and hard copy as required.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
• Entering maintaining and updating client details and relevant information in Firms CRM contacts system.
• Other duties as assigned.

REQUIREMENTS

• Postsecondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
• Solid work experience in a legal environment with working knowledge in Corporate law and Services; preference will be given to previous experience gained within a large firm environment.
• Demonstrated knowledge of procedures with a sound understanding of financial services transactions.
• PPSA experience an asset.
• Passion for working in a team environment willing to help others and comfortable with sharing work assignments.
• Ability to produce a high quality and quantity of work occasionally under tight timelines.
• Able to meet deadlines work well under pressure and take initiative using sound judgment.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent technical proficiency in Microsoft Office applications.
• Knowledge of accounting/docketing systems and data management systems (i.e. Elite and iManage).
• Excellent organizational/follow up skills; attention to detail proof reading and accuracy are required.
• Professional client and telephone manner and a proven track record of working with confidential information.
• Must have excellent problem solving skills the ability to work with little instruction or supervision and be internally motivated.
• Professionalism demonstrated with colleagues clients both in person and conversing by phone.
• Strong grammatical skills including punctuation and proofreading attention to detail and accuracy are a must.
• Demonstrated commitment to privacy and ethical conduct.
  

At Dentons we are committed to offering equitable and competitive pay we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course our practice is to hire transfer and promote employees within the entry part of our range adjusting as needed based on the prior experience skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans paid time off savings plans fitness subsidy parental leave top up and more our benefits are flexible aligned to our core values and supports the various needs of our people. Additionally our personal and professional development programs include people networks mentorships and leadership series programming to help people grow their career.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada inclusion diversity equity and accessibility (IDEA) are not just ancillary values they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forwardthinking and inclusive culture supports the professional development of all our people enhances the leading services we offer to our clients and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA we have been recognized as one of Canadas Best Diversity Employers for 14 consecutive yearsas well as one of Canadas Top Employers for Young People 2024 for the seventh time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions including hiring will be made without regard to age ancestry citizenship colour creed disability ethnic origin family status gender identity marital status place of origin race sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive barrierfree and accessible workplace to support your success. Should you require accommodation during the recruitment process for example as a result of a disability please contact us at .