Sr Administrative Assistant Research

The Role:

Moderna is seeking a Sr. Administrative Assistant to provide critical timely support to senior leaders within Research. This is an onsite position located at our Cambridge campus. The Sr. Administrative Assistant performs extensive coordination and communication both within Moderna and with outside parties working with information that is of a critical and confidential nature. Significant initiative selfdirection and collaboration are required. The role requires a high degree of tact and discretion highly professional and corporate presence selfconfidence flexibility and adaptability. Ability to work effectively in a fastpaced everchanging corporate environment is critical to success in the position.

Heres What Youll Do:

• Proactively manage calendars and provide scheduling support for assigned executives

• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need for reprioritization

• Manage travel arrangements domestic/international)

• Manage standing meetings and offsites with leaders teams as required

• Manage all aspects of conference attendance registration travel preattendance prep meetings

• Regularly review upcoming commitments with assigned executives to ensure their availability and preparedness

• Analyze needs and problems to determine appropriate approach and priorities in collaboration with senior leaders their teams and administrative colleagues across functions

• Prepare expense reports and approve online expenses time off submittals and Workday actions as assigned

• Provided Cambridge site support as needed (events coordination of meetings administrative tasks etc.

Heres What Youll Bring to the Table:

• A minimum of 5 years and ideally 8 years of directly relevant experience providing senior leaderlevel administrative support in a corporate or academic environment; a degree is desirable but not required.

• Proven ability to take initiative determine priorities respond in a timely fashion and exercise good judgement

• Confidence with significant calendar management

• Ability to recognize opportunities/gaps/obstacles apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability.

• Professional confidence in own ability and demonstrated intuition gained from experience working through complex situations/issues.

• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail recognizing value and impact of the results

• Proficiency in Microsoft Office (Excel Outlook PowerPoint)

• Ability to use generative AI Chatbots such as GPT

• Demonstrated ability to work flexibly and take on projects as required

• Senior level administrative assistant experience in a high growth fast paced corporate environment preferred

• Knowledge of biopharmaceutical industry a plus

• This position is sitebased requiring you to be at Modernas site fulltime. This position is not eligible for remote work.

At Moderna we believe that when you feel your best you can do your best work. Thats why our US benefits and global wellbeing resources are designed to support youat work at home and everywhere in between.

• Bestinclass healthcare coverage plus a suite of voluntary benefit programs to support your unique needs
• A holistic approach to wellbeing with access to fitness mindfulness and mental health support
• Lifestyle Spending Accounts to personalize your wellbeing journey
• Family planning and adoption benefits
• Generous paid time off including vacation volunteer days sabbatical global recharge days and a discretionary yearend shutdown
• Savings and investment opportunities
• Locationspecific perks and extras

About Moderna

Since our founding in 2010 we have aspired to build the leading mRNA technology platform the infrastructure to reimagine how medicines are created and delivered and a worldclass team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission values and mindsets every day our people are the driving force behind our scientific progress and our culture. Together we are creating a culture of belonging and building an organization that cares deeply for our patients our employees the environment and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer a Fast Company Best Workplace for Innovators and a Great Place to Work in the U.S.

As we build our company we have always believed an inperson culture is critical to our success. Moderna champions the significant benefits of inoffice collaboration by embracing a 70/30 work model. This 70 inoffice structure helps to foster a culture rich in innovation teamwork and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn contribute and make a meaningful impact.

If you want to make a difference and join a team that is changing the future of medicine we invite you to visit modernatx/careers to learn more about our current opportunities.

Moderna is a smokefree alcoholfree and drugfree work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day please apply!

Moderna is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry or citizenship ethnicity disability military or protected veteran status genetic information sexual orientation marital or familial status or any other personal characteristic protected under applicable law.

Moderna is an EVerify Employer in the United States. We consider qualified applicants regardless of criminal histories consistent with legal requirements.

Were focused on attracting retaining developing and advancing our employees. By cultivating a workplace that values diverse experiences backgrounds and ideas we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at . (EEO Employer)