Administrative Assistant II
Administrative Assistant II
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Applicants: Please ensure that you are uploading all necessary documents and including all relevant information related to the position you are applying. Please make sure that you are reading the job description in its entirety to align your documents and relevant information with the requirements.
POSITION SUMMARY:
Provides administrative support to assigned departments within various divisions (Teaching and Learning Human Resources Finance Operation etc. within the District. Assists supervisors and administrators by coordinating administrative services (answering switchboards greeting visitors monthly reports processing orders and check requests planning conferences evaluating records). Acts as a liaison with internal and external contacts within the District. This position reports to the assigned Supervisor.
KEY RESPONSIBILITIES:
Performs a full range of office assistant/receptionist duties; answers switchboard/greets visitors makes appointments processes necessary paperwork prepares minutes as needed; set up and maintain filing systems; set up work procedures
Prepares and manages correspondence reports and documents; drafts memos/letters and email in response to routine questions; takes types and distributes minutes of meetings.
Compiles various reports as needed; maintains databases and monthly reports processes time and attendance payroll purchase orders and check requests; maintains work order management as applicable etc.
Responsible for various administrative assignments for the department (workers comp claims medical leave ID Badges etc. arranges and confirms appointments handles incoming mail and other materials).
All other duties as assigned and required in order to perform the above services.
KEY JOB REQUIREMENTS:
High School diploma or GED certificate required. Associates degree preferred.
23 years experience working in an office setting performing administrative duties.
Makes administrative decisions which affect internal operations of the department as well as the operations of the schools and the District.
Light independent judgment is necessary. Decisions made on an asneeded basis to establish operation of the office.
Requires regular contact with internal and external personnel within department. Verbal written and interpersonal skills required.
Applies recommends and implements technology knowledge (spreadsheets word processing and database management) concepts to improve the effectiveness of the Department.
NORMAL OFFICE SETTING
Light duty On most occasions sitting at a desk or table; intermittently sitting standing or stooping. Light lifting or carrying twenty 20 lbs. or less.
NOTE: This is a grade 21 225 day position that pays for experience up to a Step 4.
Employment Type
Full Time
