School Building Administrative Assistant - Elementary SY 25-26
School Building Administrative Assistant - Elementary SY 25-26
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Job Description
Colonial Beach Public Schools
Every Student. Every Minute. Every Day.
School Building Administrative Assistant Elementary
Pay Grade: Administrative Assistant
Period of Employment: 12 Months FLSA Status: NonExempt
Supervised by and/or Reports to: School Principal
General Responsibilities: To perform responsible clerical and routine technical duties and to assist faculty staff and administrators within the assigned school building.
Essential Duties:
(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.
Essential Responsibilities:
- Provides WorldClass customer service to all stakeholders
- Answers all telephone calls disseminates information as received to the appropriate individuals
- Greets all visitors and routes all visitors to the appropriate individuals
- Directs families to appropriate CBPS and community resources for information and resolution of concerns
- Handles all correspondence as requested by students families staff and administration
- Maintains confidentiality by protecting the privacy of faculty staff students and parents; handles sensitive information responsibly; and follows all school policies and laws
- Operates standard office equipment
- Works effectively with staff and administration to handle all requests for assistance
- Assists with staff leave requests and coordinates substitute coverage to ensure smooth daily operations
- Corresponds with other institutions and parents in order to keep all records complete and uptodate
- Researches a variety of information for the purpose of providing information and/or addressing variety of administrative requirements
- Serves as the Building Principal Administrative Assistant
- Performs other duties as assigned by the Supervisor
Requisite Knowledge Skills and Abilities:
- Excellent interpersonal verbal and written communication skills with the ability to build relationships with a range of stakeholders and people from diverse life experiences.
- Thorough knowledge of the principles practices and procedures of school administration
- Ability to develop and present ideas and information effectively orally and in written form
- Time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Ability to establish and maintain effective working relationships with principals school staff and administrators and families of CBPS
- Willingness to work a flexible schedule including some evenings and weekends.
Education or Equivalency Requirements:
Minimum/Preferred
Education Level
Description:
Preferred
High School Diploma or GED
Certification/Licenses
Description:
Work Experience:
Equivalent to or at least:
Type:
Area or Field
NoneSome
Specific
Experience with clerical tasks and responsibilities
Physical Requirements:
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone andpersonal contact as normally defined by the ability to see read talk hear handle or feelobjects and controls. Physical capability to effectively use and operate various items ofoffice related equipment such as but not limited to: a personal computer calculatorcopier and fax machine. Some climbing stooping kneeling crouching reaching standing walking pushing pulling lifting grasping and repetitive motions. Some heavywork requiring the exertion of 50 pounds of force occasionally to move objects may berequired.
Colonial Beach Public Schools assures equal employment opportunities andequal education opportunities for employees and students as required by federal andstate orders and laws. Reasonable accommodations may be made to enableindividuals with disabilities to perform essential tasks.
Employment Type
Full-Time
