ACCOUNTING SPECIALIST - Adjustments
ACCOUNTING SPECIALIST - Adjustments
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Job Description
Agency:Illinois Office of Comptroller
Class Title:ACCOUNTING SPECIALIST 50128
Closing Date/Time: 04/11/2025
Salary: $54684.36/ year $85078.06/year
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU:IOCIFT1
*********A RESUME IS REQUIRED FOR THIS POSTING*********
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number 46059
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
COME JOIN A TRANSFORMATIVE TEAM with a record of proven positive impact to the State of Illinois.
The Illinois Office of the Comptroller is seeking applicants for the position ofAccounting Specialist Adjustments.
The Comptroller is the chief fiscal control officer for the Illinois government charged by the Constitution with maintaining the states central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a fiscal watchdog to ensure that all state payments meet the requirements of the law. The Comptrollers office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptrollers website and has led the process of updating the states payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the states financial information available to all.
Major Function
Under the direction of the Public Service Administrator/Supervisor of Adjustments Unit receives and processes undeliverable warrants notifies agencies of returned warrants remails previously undeliverable warrants according to agency requests performs cancellations in the Statewide Accounting Management System (SAMS) for current and prior fiscal year warrants according to agency requests and responds to internal and external accounting inquiries related to the Adjustments Unit.
Job Responsibilities
- Performs cancellation for redeposit of current and prior year warrants after performing appropriation research to determine appropriate check cancellation (CX) transaction.
Remails warrants as directed by the vouchering agency
Researches warrants to be cancelled to determine if cancellation should be fundonly credit or fund & appropriation credit
- Prepares and processes undeliverable warrant information.
Pulls warrants to be mailed prints envelopes proofreads and prepares for mailing and data entry of transactions
Prepares warrants to be cancelled and submits them for data entry of transactions and maintains statistics of such
Maintains files of all transactions for audit research and records purposes
- Performs analysis of undelivered warrants and creates a record for all undeliverable Department of Healthcare and Family Services (HFS) public aid recipient and child support warrants.
Transmits accounting records of undeliverable public aid recipient and child support warrants to HFS
Counts and batches all warrants returned undeliverable by HFS for cancellation and maintains statistics of such
Researches undeliverable HFS warrants to be cancelled to determine if cancellation should be fundonly credit or fund & appropriation credit
Performs cancellation for redeposit of current and prior year undeliverable public aid recipient and child support HFS warrants after performing appropriation research to determine appropriate CX transaction.
- Receives undeliverable warrants counts datestamps envelopes copies the warrants indicates the reason for the return sends the notice to the agency files the returned warrants and maintains statistics of the same.
- Provides technical assistance in response to telephone inquiries from agencies or individuals regarding SAMS or Adjustments Unit accounting practices policies and procedures.
- Reviews Positive Pay History Report (PPHR) on a daily basis.
Performs reconciliation of dollar values on PPHR to SAMS
Reviews status of warrants to ensure the statuses in SAMS match the statuses on the PPHR
Analyzes PPHR for signs of largescale financial fraud and elevates all serious issues to supervisor
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of two years of college and one year of technical accounting experience or four years of related clerical bookkeeping experience.
Preferred Qualfications
Two 2 years of office experience and maintaining the receipt and filing of official records and documents.
Knowledge Skills and Abilities
- Requires effective written communication skills with precise grammar spelling and punctuation.
- Requires clear oral communication skills and proper telephone etiquette.
- Requires ability to follow written and oral instruction of moderate complexity.
- Requires the ability to use mainframe and computer programs and software.
- Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
- Requires ability to apply established accounting methods and techniques.
- Requires ability to analyze routine accounting records and documents
- Requires ability to use analytical and factfinding techniques.
- Requires ability to maintain satisfactory working relationships with other employees and the general public.
*With or without reasonable accommodation.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program which includes health dental vision and life insurance coverage options. Additionally this position will annually accrue 12 paid sick days a minimum of 12 paid vacation days 4 paid personal days and be afforded 14 paid state holidays prorated based on start date.
Equal Employment and Commitment to Diversity
The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race color creed ancestry national origin citizenship sex or gender gender identity or expression sexual orientation marital status religion age disability genetic information service in the military or any other characteristic protected by applicable federal state or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment including hiring placement promotion termination layoff recall transfer leave of absence compensation and training.The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptrollers policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of or discriminatory treatment of employees or applicants based on a disability or because an employee has requested reasonable accommodation.
The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills experience and unique perspectives. This commitment is embodied in agency policy and organizational culture.
Work Hours: Monday Friday 37.5 hours/week
Work Location: 325 W Adams St Springfield Illinois
Agency Contact: Kammy Ferrigno
Email:
Phone #:
Posting Group: Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of theIllinois.jobs2web homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of theIllinois.jobs2web homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on Illinois.jobs2web click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
