International Projects Backstopping Assistant

PLANET S.A. is looking for an enthusiastic highly skilled and resultsdriven professional to join its International Business Division and be part of the backstopping team responsible for the backstopping coordination and administration support of awarded international projects.

More specifically the Backstopping Assistant is responsible for the backstopping coordination and administrative support of the international projects assigned to him/her. This includes mainly the preparation administration and monitoring of relevant contracts and agreements the management and timely of administrative and financial tasks of the projects in line with contractual terms and company procedures the followup and financial reporting of the projects budget (income and expenses) and the systematically collection and keeping of project files and records.

Key Responsibilities:

• Prepare administer and monitor the implementation of contracts and agreements signed in the framework of international projects.
• Monitor and followup the fulfillment of the companys contractual obligations (milestones deadlines invoicing payments records keeping etc. and identify any deviations.
• Manage daytoday administrative aspects for the delivery of projects and assist the Project Director on monitoring reporting and governance of the assigned projects in line with the established project plans and objectives.
• Manage and execute financial tasks of the projects ensuring compliance with contractual terms and company procedures including the followup of the timesheets and the management and control of the reimbursable expenditures.
• Responsible to coordinate organize and support the delivery of trainings workshops/meetings study visits communication events visibility activities etc. foreseen in the projects such as selection of suppliers booking of venues travel and accommodations arrangements etc. in line with the terms of the project contract.
• Follow up and report on project budgets and profit margin tracking ofproject turnover accrued income and project expenses to ensure that financial objectives are met.
• Identify potential risks and issues related to project administration and financial management and propose appropriate mitigation measures.
• Prepare regular financial and administrative reports for internal and external stakeholders.
• Ensure all project management and coordination activities comply with internal policies and external regulatory requirements.
• Maintain systematic and wellorganized project files documentation and records in line with the provisions of the project contracts and the companys standards and procedures.

• University degree in Business Administration Finance Economics or a related field
• Minimum of 5 years of experience in project administration project management support and or financial management of donors funded and or cofunded projects preferably for international projects
• Proficiency in MS Office (Word Excel PowerPoint)
• Excellent written and verbal communication skills in English. Knowledge of French language is an asset
• Good understanding of project financials (project budget structure profit margin forecasting of annual turnover and project expenses managing costs)
• Contract awareness (understanding of legal terms/agreements) & confidentiality
• Strong multitasking organizational and analytical skills
• Effective time management
• Team oriented
• Very good communication skills
• Proactive selfmotivated and results oriented

Required Experience:

Intern