C004176 Business Planning Assistant NS - WED 9 Apr

Deadline Date: Wednesday 9 April 2025

Requirement: Business Planning Assistant

Location: Mons BE

Full Time OnSite: Yes

Time OnSite: 100

Total Scope of the request (hours): 1500

Required Start Date: 26 May 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:

Under the direction of the Business Resource Management and Planning Section Head but largely under own initiative the incumbent will cover the following duties:

Business Planning Support

• Support operational initiatives/projects by coordinating tasks and timelines.
• Assist in the development and of project plans.
• Monitor project progress and report on status.
• Support the resource allocation to ensure optimal utilization.
• Assist in forecasting resource needs and planning for future requirements.
• Support planning and analysis activities.

Financial & Data Management Support

• Collect analyse and input data related to operations.
• Maintain databases and ensure data accuracy and integrity.
• Assess the integrity of data from multiple sources.
• Monitors and reports on progress.
• Assist with budget tracking and financial reporting.
• Process invoicing and expense reports.

Operational Support

• Assist in the coordination of daily operational activities.
• Support the implementation of operational policies and procedures.
• Manage and maintain operational records and documentation.
• Act as a point of contact between different departments and external partners.
• Facilitate communication within the operations team and with other teams.
• Address inquiries and provide information as needed.

Skill Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A minimum requirement of a relevant degree at a nationally recognised/certified University in a related discipline and 2 years postrelated experience. Or exceptionally the lack of a university degree may be compensated by the demonstration of a candidates particular abilities or experience that is/are of interest to NCI Agency that is at least 6 years extensive and progressive expertise in duties related to the function of the post.
• Demonstrable skills and experience in areas such as business planning and financial data management using automated financial management systems;
• Demonstrable knowledge of and experience using Service Now;
• Experience with commercially available or open source data visualization tools such as Power BI;
• Advanced skills with Microsoft Excel;
• Experience in business planning preparation and production of budget submissions;
• Proven skills in administering Microsoft SharePoint portals;
• Due to the sensitivity of the work he/she must possess an unequivocal level of trust and discretion;
• Demonstrated capacity to exercise strong judgement in advising unit leadership setting priorities and executing requirements;

Desirable Experience and Education:

• Prior experience of working in an international environment comprising both military and civilians.
• General knowledge of NATO responsibilities and organization.
• Knowledge of and experience using financial tools (such as Oracle SAP etc...;
• A recognised and still valid Project Management certification such as PRINCE 2 or similar at foundation level.
• A recognised and still valid Service Management certification such as ITIL or ISO/IEC 20000 at foundation level