Grants Manager Categorically Funded
Grants Manager Categorically Funded
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$ 117900 - 148260
1 Vacancy
Job Description
Description
Equity and Diversity
The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool of applicants and does not discriminate on the basis of race color national origin ancestry sex age religion marital status disability or sexual orientation in any of its policies procedures or practices. In fact the college encourages applications from all segments of qualified people.
Closing Date
This position will close on May 9 2025 at 11:59 PM.
College Profile
Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the colleges district include Artesia Bellflower Cerritos Downey Hawaiian Gardens La Mirada Norwalk and portions of Bell Gardens Lakewood Long Beach Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 20000 students. Visit Cerritos College online at.
Department Profile
Service excellence is at the core of the Institutional Effectiveness Research Planning and Grants (IERPG) office at Cerritos College. IERPG provides timely and trustworthy data to all campus constituents at the same time it gives these stakeholders counsel in datadriven planning and decision making. IERPG also serves as the nexus for municipal state and federal reporting for the college relying on its analysts to ensure the integrity of reporting understand the business processes that make up the data and articulate the importance of those reports to the campus community. In addition IERPG acts as a resource for developing grants through external funding opportunities at Cerritos College.
Summary
Under the direction and supervision of the Dean of Institutional Effectiveness Research Planning and Grants the Grants Manager is responsible for overseeing grants by managing their development writing submission coordination and award processes. The Grants Manager oversees federal and state grants as well as other grants. The work culture is dynamic and fastpaced requiring multitasking skills and meticulous oversight of federal and state budgets. The Grants Manager identifies and prioritizes institutional needs and plans organizes and develops competitive proposals for Districtwide grants and other grant development activities by seeking out potential funding sources and resource opportunities that align with institutional priorities and initiatives. The Grants Manager ensures that all financial aspects from budget allocation to expenditure tracking are managed effectively and in compliance with federal and state funding guidelines.
Distinguishing Career Features
This position reports directly to the Dean of Institutional Effectiveness Research Planning and Grants and is responsible for providing managerlevel support to the Districts overall grant programming.Job Duties
Essential Duties and Responsibilities
- Conducts research and identifies potential federal state private and nonprofit funding sources that align with the Districts goals and priorities. Make recommendations on whether funding sources are a good match for campus projects programs and/or initiatives.
- Ensures the synthesis of key information from Requests for Applications (RFA) and/or other application opportunities. Provides District personnel with supportive grantrelated documentation including RFA summaries and grant outline templates.
- Develops writes and submits grant proposals and application forms in accordance with funding opportunities and in collaboration with Districts content experts.
- Creates accurate compliant budgets for grant proposals and ensures that proposed activities are allowable within District policies and procedures as well as compliant with state and federal regulations.
- Establishes grant development timelines and coordinates with District personnel for timely development of project designs and relevant budgets. Ensure deadlines are met by establishing priorities and a calendar of grant development and management activities.
- Reviews and/or approves revenues and expenditures and project status to ensure proper expenditures of grant funds.
- Provide technical and resource assistance to District faculty staff management and/or administrators on grant activities.
- Maintains collaborative relationships with internal departments (i.e. Fiscal Purchasing Facilities and Human Resources) relevant to grant development and implementation to ensure internal review processes are followed and completed in a timely manner. Maintains collaborative relationship with Cerritos Colleges Foundation to facilitate maximal funding opportunities.
- Provides information on institutional grants by communicating compliance requirements for grant terms and conditions.
- Assists and orients assigned project directors on grant terms and conditions. Advises on grants management best practices and methods for ensuring compliance. Administers and supervises the Districts grants activity and data and provides timely and accurate reports.
- Maintains official grant file for audit purposes. Assist Fiscal Services with audit activities related to grants.
- Creates designs and implements policies procedures and processes related to grant management and proposal development. Keeps records of grants and tracks college resources allocated to grants.
- Manage the preparation of proposals and/or required reporting for successful submission to external agencies. Ensure the integrity accuracy timeliness of submission delivery and compliance with all relevant policies procedures and regulations.
- Performs other related duties as assigned.
Minimum Qualifications
Minimum Qualifications for Education and Experience
Requires a bachelors degree in education behavioral or social sciences business or related field or the equivalent. Five 5 years of increasing responsible grantsrelated work experience with two 2 of those years serving in a supervisory or management capacity or an equivalent combination of training and experience.
Understanding of and sensitivity to meeting the needs of a diverse academic socioeconomic cultural disability and ethnic background of the student community and employee population.
Preferred Qualifications for Experience
Three 3 years of contracts or grant related work experience and two 2 years of supervisory experience in grants. Experience monitoring and projecting budgets. Experience with successfully writing and securing grants. Verbal and written bilingual skills in Spanish. A Masters degree in the previously listed disciplines is preferred.Supplemental Information
Knowledge and Skills
- Principles methods and best practices of grant proposal development for an educational institution and federal state and local laws regulations and court decisions applicable to assigned areas of responsibility.
- Knowledge of community regional state and national funding sources.
- Knowledge of grant research applications and administration.
- Advanced principles practices methods and techniques of program administrative and organizational analysis and planning and management as applicable to assigned area.
- Principles and practices of public administration including compliance purchasing contracting and maintenance of public records.
- Principles practices and methods of budget development management and control as well as grant tracking and monitoring.
- Knowledge of federal state private and nonprofit funding sources to meet highpriority college funding needs in all specified areas.
- Principles and knowledge of effective data management record keeping and reporting techniques.
- Understanding key performance indicators goals and measurable objectives and how to implement them.
- Principles and practices of sound business communication research methods and analysis techniques writing skills and principles and practices of effective administration management and supervision.
- Principles and practice of project management and coordination.
Abilities
This position requires the ability to:- Learn interpret and ensure compliance with state and federal laws and other federal and state regulations as related to the responsibilities of the position.
- Lead in the preparation development and submittal of grant requirements.
- Interpret apply and explain laws codes regulations policies and procedures.
- Define complex program concepts budget and planning issues perform difficult analyses and research evaluate alternatives and develop sound conclusions and recommendations.
- Provide leadership to coordinate program activities with multiple District stakeholders and facilitate development of consensus among diverse groups and individuals.
- Understand interpret explain and apply federal state and local policy law regulations and court decisions applicable to areas of responsibility.
- Present information conclusions and recommendations clearly logically and persuasively to both internal and external program stakeholders.
- Exercise independent judgment and initiative in the recognition and resolution of problems and issues within established policy guidelines.
- Establish and maintain effective working relationships with District administrators management faculty staff state and federal agencies funding sources representatives of other public agencies and others encountered in the course of work.
- Prepare clear concise and comprehensive correspondence reports studies and other written materials as required.
- Use of computers and technology in the performance of duties including the ability to oversee the Districts grants and contracts database.
- Work independently with little direction.
- Meet schedules and timelines.
- Prepare comprehensive narrative and statistical reports.
- Communicate effectively both orally and in writing as well as establish and maintain cooperative and effective working relationships.
Physical Abilities
This position requires the physical ability to:- Function effectively indoors in an office environment engaged in work of primarily a sedentary nature with some requirement to move about campus and to offcampus locales.
- Requires the ability to lift push and pull objects of medium weight (less than 30 lbs. on an occasional basis with or without accommodation.
- Must be able to recognize printed material (printed or online) for more than 75 of the expected work time.
- The person in this position frequently communicates with members of the campus community through various modalities. Must be able to exchange accurate information in these situations.
- Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer.
- Work a flexible schedule which may include evenings weekends and split schedules.
Licenses and Certificates
Requires a valid drivers license.
Working Conditions
Work is performed indoors where minimal safety considerations exist.
Salary/Fringe BenefitsGrade 27 on District Management Salary Schedule $9825.00 $12355.00 /month). * The position is to be funded by the Title V grant. After this grant expires there is a possibility for an extension if additional federal grant funds are secured.
Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance $50000. (Cash in lieu option available on medical insurance.
Participation in the Public Employees Retirement System that is also integrated with Social Security or State Teachers Retirement System
22 days annual vacation.
An annual stipend of $4023 shall be provided to management employees with an earned doctorate degree.
Selection Procedure
After the application closing date a search committee will review and invite the most qualified applicants for an interview. As these are highly competitive positions meeting the minimum requirements does not guarantee an interview.If you have questions or would like to followup regarding your application please contact Human Resources at as search committee members are unable to discuss specific recruitments.
Conditions of EmploymentThis is a fulltime 12calendar month categorically funded classified manager position. Employment is to be effective as soon as possible following completion of the selection process. Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station) produce an original social security card and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.
Candidates must be available to work on site and be able to provide proof of California residency prior to employment.** Please note the District does not provide for immigration sponsorships such as H1B Visas.
Application Procedures
Application materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.
It is the applicants responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is .
Required Documents- Cover Letter
- Resume/CV
- Unofficial Transcripts (Must show all coursework completed and conferral date of the degree)
Required Experience:
Manager
Employment Type
Full-Time
