Finance Manager
Finance Manager
Posted on :
07-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
07-04-2025
Job Description
Introduction
The Center for AI Safety (CAIS) is a leading research and advocacy organization focused on mitigating societalscale risks from AI. We address AIs toughest challenges through technical research fieldbuilding initiatives and policy engagement along with our other organization Center for AI Safety Action Fund (CAISAF).
As we continue to grow we seek a Finance Manager who will fully own CAIS and CAISAFs financial operations governance and compliance. This role ensures the integrity accuracy and efficiency of all financial processes across our nonprofit entities 501(c)3 and 501(c)4. The Finance Manager will oversee financial reporting budgeting audits payroll donor reporting compliance and governance policies working closely with leadership legal counsel and the operations team. This is a highresponsibility role ideal for an experienced nonprofit finance professional who is proactive detailoriented and skilled at managing multiple financial platforms and compliance requirements.
Key Functions and Responsibilities:
Financial Oversight & Reporting 35
- Own all financial operations for CAIS 501(c)3 and CAISAF 501(c)4 including: Manage bookkeeping to ensure accurate financial records across all accounts. Review and reconcile accounts monthly ensuring compliance with GAAP and nonprofit accounting standards.
- Prepare and finalize monthly financial reports for leadership including: Monthly statements budget analysis and grant tracking updates.
- Monitor bank account balances to ensure sufficient liquidity for operational expenses.
- Provide ad hoc financial analysis and forecasting to support strategic decisionmaking.
- Invoice CAISAF monthly for shared expenses and ensure timely interentity payments.
- Provide fundraising finance support including: Track and manage funding sources ensuring compliance with donor agreements. Partner with the Operations team to support grant reporting ensuring accurate financials are tied to specific donors.
Nonprofit Compliance & Governance 30
- Own and update all fiscal travel and expense policies ensuring compliance with nonprofit regulations.
- Maintain governance policies including: Fiscal policies investment policies and boardrelated compliance. Ensuring all policies are up to date with the Board of Directors.
- Work with legal counsel to manage all regulatory filings for CAIS and CAISAF including: 501(h) lobbying limit tracker (updated monthly liaising with lawyers). State & federal donation filings contractor/employee compliance and required annual reports. Quarterly lobbying reporting in coordination with the Operations Manager. 990 & other nonprofit tax filings in coordination with outside legal counsel.
- Manage the annual audit process for both CAIS and CAISAF.
- Work with leadership to identify and manage an audit committee to oversee financial reviews.
- Ensure all nonprofit financial tax filings are completed accurately and on time.
Expense Management & Payroll 30
- Track review categorize and approve expenses weekly in Ramp ensuring policy adherence (receipts memos approvals).
- Set up and enforce Ramp card policies for distributing company credit cards.
- Own payroll processing: Manage biweekly payroll via Rippling ensuring contractors and employees are paid accurately and on time. Ensure all contractor and employee details are up to date.
- Process and track external payments including vendor invoices and other thirdparty payments.
- Ensure fiscal travel and employee expenses policies are developed and implemented effectively partnering with the Operations team on training staff on compliance.
Financial Systems & Process Optimization 5
- Ensure smooth interactions between Rippling (payroll) Ramp (expenses) and Xero (accounting).
- Embed financial policies into our systems for efficiency and compliance (e.g. automated approval flows precoded expense categories).
- Improve financial workflows ensuring automation and integration where possible.
Required Knowledge and Experience:
- 5 years of experience in financial management accounting or nonprofit finance.
- Experience managing both 501(c)3 and 501(c)4 entities and related compliance is preferred but not required.
- Proficiency in financial platforms: Xero Ramp Rippling Stripe Coinbase PayPal Bloomerang.
- Knowledge of GAAP & nonprofit accounting principles.
- Proven ability to develop and enforce financial policies in a nonprofit setting.
- Experience managing audits tax filings and nonprofit regulatory reporting.
- Detailoriented and highly organized with strong analytical skills.
- Prior experience in startups nonprofits or tech environments is preferred.
- Strong project management skills including tracking milestones and ensuring deadlines are met.
$110000 $150000 a year
Benefits:
Health insurance for you and your dependents
401K plan 4 matching
Unlimited PTO
Lunch and dinner at the office
Annual Professional Development Stipend
Access to some of the top talent working on technical and conceptual research in AI safety
The Center of AI Safety is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law.
The Center for AI Safety values candidates of all backgrounds. If you find yourself excited by the position but you dont check every box in the description we encourage you to apply anyway!
Required Experience:
Manager
Employment Type
Full-Time
Department / Functional Area
Key Skills
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