Secretary IIIII NWS 00776

Job Title: Secretary II/III (NWS 00776

North Wind Services is actively seeking individuals who can contribute to national security within the science technology and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customers mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Qualified applicants must be a US citizen at least 18 years of age and able to meet preemployment requirements including any required physicals drug screen and/or background investigation to satisfy clearance requirements from the Department of Energy.

Successful candidates will be employees of NWS a premier government contractor charged with employing highly motivated and wellqualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore CA. Though employed by NWS the employee will take daytoday direction from technical personnel employed directly by the research laboratories. Pay benefits Human Resource and Employment Management functions are provided by NWS.

The Physical and Life Sciences Organization has an opening for a Secretary II or Secretary III to provide advanced administrative support. Under minimal supervision the successful candidate will perform a combination of secretarial and administrative assignments in a fastpaced environment with frequent interruptions and conflicting priorities. The successful candidate will arrange complex domestic and foreign travel. The candidate will identify and resolve complex and sensitive issues interpret policy and implement new office procedures. Duties have high impact or programmatic interface with internal customers and external sponsors and require a high degree of flexibility discretion diplomacy and mature judgment.

This position may require the employee to have the flexibility to work overtime to accomplish goals. The successful candidate will be required to pass various onsite training modules to pursue work assignments. This position requires a high level of customer service experience to carry out duties in a manner corresponding with customer needs. The position requires interacting with all levels of personnel within the Laboratory as well as external to the Laboratory.

Essential Duties
Serve as a resource in daily matters to gather clarify and disseminate information and coordinate information and activities.
Prepare keyboard edit format and finalize letters memorandums and reports presentation materials and documents including complex graphics; gather select and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for managements signature.
Serve as a resource to accurately interpret policies and procedures and communicate information.
Coordinate internal and external visits including preparation of agendas badging and information dissemination.
Establish and maintain complex databases spreadsheets files and tracking systems.
Independently schedule appointments and maintain calendars.
Independently track action items; ensure timely flow of paperwork and check for accuracy and completeness prior to submission to management for approval.
Arrange domestic and foreign travel with dynamic itineraries and prepare expense reports.
Perform all assignments in accordance with ES&H Security and business practice requirements and policies.
Perform other administrative tasks or special projects as assigned.

Essential Skills Knowledge and Abilities
Secretarial experience including accurate keyboarding formatting documents editing grammar and proofreading skills.
Ability to effectively interact with all levels of management peers and customers internal and external as well as foster mutual support among the staff.
Experience tracking compiling and monitoring data.
Demonstrated experience working under minimal supervision in a highly complex multitask environment of rapidly changing priorities deadlines with frequent interruptions.
Demonstrated personal computer skills and experience using the following software applications: Microsoft Word Excel PowerPoint and Microsoft Outlook and the ability to quickly learn new software applications.
Demonstrated organizational skills attention to detail accuracy and follow through.
Demonstrated problemsolving and decisionmaking skills necessary to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
Experience performing effectively in a team atmosphere as well as independently.
Current valid CA Drivers License.

Desired Skills Knowledge and Abilities
Experience with Visitor Tracking System (VTS) and Foreign Travel System (FTS).
Experience arranging domestic and/or foreign travel.
Experience communicating with admins or personnel at DOE facilities outside of LLNL.

Special Requirements
PrePlacement Medical Exam: A jobrelated preplacement medical examination may be required.
Preemployment drug test: External applicant(s) selected for this position will be required to pass a post offer preemployment drug test.
Anticipated Clearance Level: Q (position will be cleared to this level). Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter. In addition all L or Q cleared employees are subject to random drug testing. Qlevel clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country) you may be required to renounce your nonU.S. citizenship before a DOE L or Q clearance will be processed/granted.

North Wind offers a competitive pay and benefits package to include health life and disability insurance benefits 401(k) with company match generous paid leave and tuition reimbursement for eligible employees. As a company we are committed to employee wellness professional development and worklife balance. We value safety reliability and commitment to our people! For more information about our benefits or hiring philosophy visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a casebycase basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact our Helplinefor assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race sex color religion national origin age disability veteran status genetic data religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.