Temporary Department Coordinator

Job Description:

KEY RESPONSIBILITIES:

• Office Management & Administrative Support

• Be present in the office (MonFri 9am5pm) to assist chairs faculty and students.

• Occasional evenings and weekends may be required to support events.

• Manage office operations: order supplies maintain files ensure equipment is working and keep the office organized and welcoming.

• Monitor and respond to department email and phone inquiries.

• Maintain department calendars including faculty office hours and meetings.

• Schedule meetings prepare materials take minutes and track attendance.

• Process expense reports and assist with basic tracking of department expenses.

• Assist with parttime faculty onboarding and tracking office hours.

• Faculty Student & Event Support

• Assist faculty with collecting and organizing syllabi course materials and documents.

• Serve as the first point of contact for student inquiries about courses events and general department matters.

• Assist with planning and executing department events and guest speaker visits including scheduling room bookings and basic promotion.

• Manage the Resource Center including student equipment checkouts.

• Manage and delegate tasks to student employees ensuring they support departmental projects and daytoday operations.

• Communications & Departmental Support

• Assist with maintaining department web pages and social media posting basic updates.

• Help process student major/minor declarations and basic advisingrelated forms.

• Support student recruitment and represent the department at admissions and majors/minors events.

• Coordinate and communicate curriculum updates and department announcements to students and faculty.

• Other Duties as Assigned
  
  

QUALIFICATIONS:

• Experience in administrative support office coordination or academic administration.

• Strong organizational communication and interpersonal skills.

• Ability to multitask prioritize and work independently while keeping leadership informed.

• Proficiency in Microsoft Office Google Workspace and office technology.

• Ability to learn new systems (Berkleespecific tools can be trained).
  

PREFERRED QUALIFICATIONS:

• Familiarity with Berklee College of Music programs and operations.

• Experience working in academic or arts environments is a plus.

• Knowledge of or interest in music business is helpful.

• Experience supporting events (logistics scheduling communications).

• Basic familiarity with social media.

This document does not create an employment contract implied or otherwise other than an at will employment relationship.

Diversity Equity Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit qualifications experience ability and job performance. Berklee affirms that inequality is detrimental to our faculty staff students and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race color religion ancestry age national origin place of birth gender sexual orientation gender identity or expression disability genetic information or status as a member of the armed forces or veteran of the armed forces or any other category protected by federal state or local law.

As part of this commitment Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact the Human Resources Team at or call.

Berklee is committed to increasing the diversity of our institution community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type: