Medical Administrative Assistant

Position Summary

To provide administrative services associated with the office of the Chief/Medical Director of Psychiatry & Mental Health Services Department.

Required

Graduate of postsecondary secretarial/business administration program.
Medical terminology course completion.
3 years in progressively responsible clerical position(s).
Administrative support experience is essential
Welldeveloped verbal and written communication skills.
Ability to organize/prioritize multiple tasks and meet deadlines must be able to make decisions and use appropriate initiative.
Ability to maintain confidentiality of patient and hospital information.
Advanced computer skills specifically Microsoft Office applications.

Duties

Answers telephone takes messages screens and reroutes calls.
Respond to callers inquiries and requests and receive visitors and staff.
Takes minutes of staff meetings and prepares reports for distribution re: above.
Types letters memos reports and other correspondence from handwritten and machine dictation.
Sets up and maintains files.
Composes correspondence for the Chief/Medical Director of Psychiatry / Mental Health Services Department (including Human Resources correspondence).
Arranges meetings and assemble material for meetings.
Orders office supplies and stationery.
Sets up duty roster for psychiatric staff.
Collects statistical data (workload sessional and other as requested) and compiles appropriate reports.
Other duties as assigned.

Our family of four hospitals play an integral role in improving lives and creating healthier communities. We work together as one team across our hospitals to provide local and regional health care services and also work in partnership with our communities to improve access to highquality care close to home. We are incredibly fulfilled by the work that we do and proud of our dynamic teams of staff physicians and volunteers who care deeply about our patients and each other. We dont just serve our communities we are part of them. We live here raise our families here and quite often retire here in the community that we love. Quinte Health is always looking for compassionate dedicated people to join our team. We have a wide range of exciting roles some which involve working across more than one of our hospitals and some which are situated at just one hospital.

Physical Demands Analysis

Strength
Required Rarely lifting average 510 pounds maximum 15 pounds carrying pushing/pulling.
Mobility
Required Often prolonged sitting and
Required Occasionally standing and walking on hard surfaces bending/stooping.
Dexterity
Required Often prolonged fine finger movements
Required Frequently gripping/grasping eye/hand coordination and
Required Briefly reaching with both hands.

Equal Opportunity

We thank all interested candidates for their response however only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department atx2577 or for assistance.