Grants Administrator
Grants Administrator
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USD 67000 - 90000
1 Vacancy
Job Description
Position: Grants Administrator
Location: Headquarters
Hours/Schedule: 8:30AM5:30 PM exempt
Manager: Vice President Finance
General Purpose:
Under the supervision of the Vice President of Finance the Grants Administrator will oversee the organizations efforts to maintain grants and subsidy revenue through expert management of $18 million in federal state and local contracts. This role manages contract administration compliance and internal/external auditing and monitoring of 50 grant contracts annually.
Essential Duties & Responsibilities:
Grant Management:
Manage the full lifecycle of awarded grants including monitoring deadlines budgets and reporting requirements.
Ensure that all grantfunded projects comply with the contract terms and conditions.
Serve as the main point of contact between the organization and funders ensuring timely communication and reporting.
Monitor all contracts renewals reporting & compliance etc. for government grants.
Financial and Budget Oversight:
Collaborate with the finance team to prepare accurate budgets for grant contracts and ensure proper financial oversight of grantfunded programs.
Support expenditure of grant funds to ensure compliance with grant terms.
Compliance & Reporting:
Prepare and submit reports to funders ensuring that all required documentation and impact metrics are provided and all deliverables are met.
Maintain organized records of all grant activities correspondence and reports.
Prepare regular financial and programmatic reports for internal & external stakeholders
Audit Readiness & Preparation
Serve as the primary point of contact for internal and external audits related to grants and contracts including government agencies and independent auditors. up to 10x annually with multiple funding partners.
Prepare and maintain accurate records to support audit processes ensuring all grant documentation is complete and readily available.
Coordinate preaudit activities and postaudit responses resolving findings and implementing corrective actions when necessary.
Monitoring & Internal Controls
Develop and maintain internal controls to prevent noncompliance with grant and contract requirements.
Perform periodic compliance reviews to verify accurate reporting expenditure alignment with budgets and adherence to funding terms.
External Relationships:
Build and maintain relationships with current and potential partners cultivating longterm partnerships.
Represent the organization in meetings with funders community organizations and at relevant conferences or workshops.
Subsidy Programs
Oversees the Child Nutrition Program. Monitors income and expenses associated with the program as well as meal service trends.
Manages the application and audit processes for CACFP and SFSP.
Oversees the Child Care Subsidy Program associated reporting billing payments and attendance audits.
Qualifications:
Bachelors degree in related field preferred.
3 years experience working with government grants or large foundations.
Experience with California Department of Education (or other state government entities) strongly preferred.
Familiarity of federal state or local grant compliance contracts and funding strongly preferred.
Key Attributes:
Highly responsive
Detail Oriented
Strong organizational skills
Ability to manage complexity
Situational adaptability
Communicates effectively
Required Experience:
Unclear Seniority
Employment Type
Full-Time
