Summary
Under general supervision of the Risk & Facilities Manager this position is responsible for the oversight of all Associated Students (AS) facilities & property including maintenance vendors project management vehicle fleet and capital improvement projects. This position will supervise student assistants.
Duties
Facilities and Maintenance Coordination
Serves as Facilities Coordinator for the Childrens Center and Sustainability Center buildings as well as ASleased facilities and storage facilities.
Acts as the liaison with Sustainability Center tenants and USU Facilities Maintenance department.
Responsible for overseeing grounds and building maintenance; custodial cleaning services; security; space management; planned and preventative maintenance of HVAC office and recycling yard equipment.
Develops and maintains working relationships with key internal and external partners to achieve collaboration and results through innovation and optimization of processes and procedures (PPM USU Environmental Health & Safety etc..
Coordinates and oversees security alarm and fire suppression/detection systems and ensures compliance with applicable building fire electrical mechanical system standards and codes.
Develop review and assess proposals to meet conservation and energy efficiency needs.
Research implement and maintain a dash board to monitor water conservation energy efficiency and sustainability progress of organizations buildings (e.g. Childrens Center Sustainability Center) and other rental facilities in coordination with the building landlord.
Initiate and oversee planned maintenance programs for a variety of office equipment.
Monitor access and cleanliness of storage areas.
In collaboration with Childrens Center and Sustainability Center administrators develop and oversee coordination of facility operations and procedures of the Childrens Center and Sustainability Center including program manuals equipment and facility maintenance manuals.
Oversee utilization and maintenance of AS vehicles including electric cart driver training and certification.
Inspects construction and installation progress on facility equipment tenant improvements and capital improvements projects.
Coordinate conduct and document periodic facility inspections and corrections to any potential safety issues
Operations
Oversee the adherence to all risk management aspects in AS owned and leased facilities and storage areas (e.g. vehicle use hazardous materials handling lifting ergonomics forklift driving baler operation trainings).
In collaboration with the Risk & Facilities Manager and Childrens Center and Sustainability Center administrators monitor facility management program budgets and modify work projects and budgets as appropriate.
Research development and implementation of process improvement projects and work standards that maximize productivity efficiency and effectiveness of operations.
Assists Risk and Facilities Manager with negotiating contracts with operations and facility suppliers and vendors.
Coordinate and oversee all suppliers billing and contracts with Accounting Department Risk Management and other pertaining departments throughout campus.
Assure compliance with all state and local health work and facilities requirements.
Develop and implement methods and procedures for monitoring projects researching findings creating progress reports and informing partners of status to ensure collaboration on projects.
Plan and work collaboratively with internal and campus partners in project management activities for a variety of projects.
Supervise Facilities Student Assistants
Recruit hire orient and supervise student employees who will assist in facility maintenance and operations
Oversee and evaluate yearly performance evaluations and monitor professional development.
Assure high level of professionalism that involves clear expectations transparency and empowerment
Performs other duties as assigned.
Qualifications
Experience:
Two or more years of experience in facilities management sustainability education or management. Managing projects and having understanding of building construction and associated trades. Advanced knowledge of policies procedures and outside regulations pertaining to facilities management. Sound knowledge of health safety and environmental regulations. Experience in construction maintenance and all facets of facility operation. Supervisory experience preferred.
Minimum Qualifications:
Possession of a current valid California drivers license and California State minimum required insurance coverage. Ability to lift up to 40 lbs. Possess strong communication and interpersonal skills. Proficient in Microsoft Word Excel Outlook Access. Possess the ability to interpret and analyze data (budgets spreadsheets architectural layouts and technical information). Strong technical ability to manage operating costs. Understanding and knowledge of Energy or Building management systems (BMS). Knowledge of and experience in doing internet research particularly related to vendors building related furnishing and equipment warranties and/or use facilities management best practices.
Preferred Qualifications:
The following qualifications are preferred but not required to be considered for the position:
Ability to operate a forklift electric cart pressure washer and/or other materialhandling equipment. Bilingual. Certification as facility manager (CFM) and/or additional industry certifications. Working knowledge of Mechanical Electrical and HVAC systems.
Bachelors degree from a 4year college or university in Business Administration Facility Management Environmental Engineering Construction Management or a jobrelated field is preferred but not required.
Pay Benefits & Work Schedule
This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical Dental & Vision insurance Life Insurance Vacation Sick Leave 14 paid Holidays company sponsored retirement program and more.
The range position is $23.14 $28.93 per hour. The anticipated hiring range: $23.14 $28.93 per hour dependent upon qualifications and experience.
HOURS: FullTime NonExempt at 40 hours per week; schedule is generally Monday Friday during business hours but periodically varies to accommodate working evening and weekend events.
General Information
A background check (including a criminal records check) must be completed satisfactorily upon verbal offer of employment. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment.
Candidates should apply by completing the online application. To submit an application and for more detailed information on the application and hiring process please visit this link: www.csun/careers
Associated Students California State University Northridge Inc. (A.S. is proud to operate on the California State University Northridge (CSUN) campus serving students. As part of the campus community A.S. follows the California State University (CSU) policy that strongly recommends all faculty staff and students who are accessing campus facilities at any university location to be immunized (aka vaccinated) against the virus that causes COVID19.
ABOUT ASSOCIATED STUDENTS
CSUN Associated Students (A.S. is a 501(c)3 corporation integrated with California State University Northridge campus.Its mission is to serve as the primary advocate for students at CSUN and to provide excellent meaningful programs and services designed to create and enhance a spirited learningfocused campus environment. A.S. offers programs in sustainability; outdoor adventures; sport clubs; child care; ticket transportation passes and attraction discount ticket sales; concerts fairs and lectures. A.S. has its own infrastructure that includes risk management; information technology support; marketing; accounting and human resources.
ABOUT CALIFORNIA STATE UNIVERSITY NORTHRIDGE
California State University Northridge (CSUN) is a comprehensive university that delivers awardwinning undergraduate and graduate programs to nearly 38000 students annually and counts hundreds of thousands of alumni who elevate Southern California and beyond. Since its founding in 1958 CSUN has made a significant and longterm economic impact on California generating nearly $1.9 billion in economic impact and more than 11700 jobs each year. Serving more students on Pell Grants than any other institution in California CSUN is also a social elevator and one of the most diverse universities in the country.
Facilities Coordinator AS
