Document Specialist
Document Specialist
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Job Description
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The Opportunity
Are you a Microsoft Office expert who enjoys preparing and creating advanced level documents Do you enjoy working in a fast paced team environment in which you learn everyday and are challenged to grow professionally
McInnes Cooper is seeking a motivated and proactive Document Specialist (Word Processor/WordPro Specialist) to join our team for a fulltime permanent position. As part of our team you will provide advanced document production and administrative support to lawyers and legal support staff across the firm. This opportunity is available for remote work and may be located within any of the Atlantic provinces or any of our office locations (Halifax Sydney St. Johns Fredericton Moncton Saint John and Charlottetown).
As a Document Specialist you will be responsible for providing advanced support in document preparation including but not limited to:
- Providing advanced word functions including:
- Creating formatting and editing Word documents including tables of contents styles crossreferences hyperlinking automatic numbering etc.;
- Corporate Organizational Charts;
- Email and mail merges (including envelopes/labels/name tags/tent cards); and
- Formatting complex documents (e.g. factums agreements prospectuses circulars bylaws etc..
- Converting creating editing combining optimizing/condensing and preparing fillable and searchable PDF documents and forms;
- Troubleshoot documents including up to the coding level to identify and fix issues preventing proper editing and automation;
- Transcribing lengthy digital voice recognition voice recorded and handwritten dictations;
- Comparing documents (Using Draftable and Word);
- Creating formatting and editing Excel sheets;
- Creating formatting and editing PowerPoint presentations including updating backgrounds combining presentations adding transitions or animations preparing slide notes etc.; and
- Create open or insert documents such as organizational charts bar graphs and pie charts into Word and PDF documents.
The successful candidate will possess the following skill set:
- The ideal candidate will have Office Administration Legal Assistant diploma or other related education;
- Minimum five 5 years related experience preferably with a legal professional services firm;
- Advancedlevel technical skills in Microsoft Office required;
- Expert Knowledge in Word PowerPoint Excel Outlook Kofax Power PDF Adobe and Draftable;
- Knowledge of Canadian Legal Information Institute (CanLII) WestlawNext and other online services;
- Ability to type with a speed of 80100 words per minute;
- Knowledge of legal terminology documents and procedures an asset;
- Microsoft Office Specialist Certification is an asset; and
- This position will require shift coverage outside of normal work hours 7:30am 3:30pm or 3:00pm 10:00pm) on an average of 10 20 shifts per year to cover absences. This is a shared responsibility of the team.
Our team members have access to:
- Definedbenefit pension plan;
- Firmpaid health and dental benefits;
- Health spending account;
- Personal (wellness) spending account;
- Time for you:
- Including vacation personal and sick days.
- Balancing life:
- Work from home / Flex work options available for many team members.
- Our Team we cant say enough about our people! You will be part of a collaborative collegial respectful and caring team; and
- Participate in a variety of teams including Collective Social Responsibility Wellness Diversity Equity & Inclusion Special Events and so many more!
McInnes Cooper is committed to building an environment that is diverse and inclusive representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible Indigenous persons with disabilities women in underrepresented roles and members of the 2SLGBTQIA community. Applicants from these equity groups may selfidentify through our online application process.
As part of the recruitment process MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us please contact Alana Burgess at emailprotected or 902.455.8260.
Were looking for
Core Skills
A little bit about us
McInnes Cooper
About MC
McInnes Cooper is a solutionsdriven Canadian law firm and member of Lex Mundi the worlds leading network of independent law firms. Providing strategic counsel to industryleading clients from Canada and abroad the firm has continued to thrive for over 160 years through its relentless focus on client success talent engagement and innovation.
A certified Great Place to Work McInnes Cooper has an integrated team of over 220 lawyers and 250 professional resources and offers clients a full range of legal services across seven offices in Charlottetown Fredericton Halifax Moncton Saint John St. Johns and Sydney.
MC extends the firms offerings to include MC Advisory an affiliated business offering complementary advisory services MC Innovation customized technological solutions for your unique challenges including definedscope or highvolume projects and MC Training fixed fee training workshops to help your business meet your legal responsibilities with confidence.
Our People
At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative professional environment with a member focused culture. We are committed to creating an inclusive work environment that values respects and supports different perspectives cultures and experiences.
Diversity & Inclusion
We recognize that our individual differences make us a stronger more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.
Collective Social Responsibility
We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together we focus on developing ongoing partnerships with community organizations that do amazing work often despite limited resources and public awareness. As a firm we have the ability to respond with contributions of time and monetary support and our people give generously of their skills and effort.
Pro Bono Legal Services
Through our Pro Bono Program we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest.
Environmental Stewardship
Like any large organization our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption we continually look for opportunities to minimize that impact.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
