Administrative Support Coordinator

Required Education: High School Diploma or GEDAND:

• 12 months office clerical or administrative experience.

Skills:

• Working knowledge of oce procedures.
• Working knowledge of accounting processes
• Knowledge of Microsoft Oce Suite (Outlook Excel and Word)
• Ability to use a computer and calculator.
• Excellent interpersonal skills
• Ability to work as a team member.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask be organized and selfmotivated.
• Ability to communicate verbally and in writing.
• Basic math skills.

Certifications or Licenses: None.

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Manual dexterity.
  • Communicate effectively and listen.
  • Ability to engage in repetitive motion.
• Environmental:
  • Standard Office Environment.

Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national originsex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of itspolicies practices or procedures. This includes but is not limited to admissions employment financial aid housing services in educational programs or activitiesand health care services that the University operates or provides.

OU Health Stephenson Cancer Center is Oklahomas only National Cancer Institute (NCI)Designated Cancer Center and one of only 72 NCIDesignated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the Stephenson Cancer Center we have an exciting new job opportunity that could be right for you! The Administrative Support Coordinator will oversee and provide professional administrative support financial management and budget planning for the department.

Duties:

• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
• Oversees records maintenance to include but not limited to inventory personnel and office files.
• Submits all paper PAF EPAF EDR travel and PETs. Update time supervisor approver in PeopleSoft assign required trainings and run reports.
• Manages approval process for payroll leave accounting/reporting and other financial matters.
• Assists with developing implementing and interpreting policies and procedures ensuring compliance with Federal State and University policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics. Negotiates with contractors and vendors.
• Selects supervises trains and evaluates performance of assigned staff.
• Coordinates and executes department events.
• May maintain budget and grant administration account reconciliation Pcard management and OU Foundation funds.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• May prepare and reconcile Grant/Foundation reports and verify cash balance in accounts.
• Provides support with purchases travel policies and procedures awards funding requests and reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.