Staff Assistant
Staff Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highlyranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
UUP
Job Summary:
The Scientific Medical Instrumentation Center (SMIC) at SUNY Downstate Health Sciences University is seeking a fulltime Staff Assistant I. The successful candidate will:
- Perform all staff assistant responsibilities correspondence filing data entry meeting minutes etc. for the Director and Associate Director.
- Act as first response to inquiries about the department and receptionist for visitors to the department.
- Interface with clinical staff and/or equipment users by intaking equipment and delivering repaired equipment.
- Assist in shipping and receiving of medical equipment initiate product exchange with manufacturers and vendor.
- Maintain and organize inventory of medical parts cables and reorder stock level.
- Interface with vendors suppliers and hospital personnel in the processing and tracking of department requisitions covering parts and supplies needed in equipment maintains for University Hospital of Brooklyn (UHB) medical devices.
- Type edit and maintain the highly technical preventive maintenance and contract files for SMICs Associate Director on St. Croix essential to the maintenance of medical CNL memos recharges and pcard reconciliation documents.
- Coordinate and schedule meetings external to the department as required as well as calendaring internal departmental meetings and seminar attendance.
- Arrange travel itinerary and prepares appropriate documentation as required.
- Maintain library of all publication/documentation/reports/policies and procedures received and or initiated by the department and ensures updates/renewals as required on the SMIC website.
- Enter data as required on the SMIC website.
- Enter data as required to UHBs computerized inventory and history files system.
- Maintain and secure personally assigned tools and supplies; ensure safe and orderly and clean work areas.
- Adhere to the SUNY Downstate Medical Center University Hospital of Brooklyn principles of behavior.
Required Qualifications:
- Associate of Applied Science Degree with 3 years of relevant experience in a supervisory/administrative biomedical capacity;
- OR a Bachelors Degree with 1 years of experience in a supervisory/administrative biomedical capacity.
Preferred Qualifications:
Work Schedule:
Monday to Friday; 8:00am to 4:00pm (FullTime)
Salary Grade/Rank:
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws.
Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at
Required Experience:
Staff IC
Employment Type
Full-Time
