Administrative Assistant

Administrative Assistant

Job Scope

Join our team as an Administrative Assistant where your organizational skills and attention to
detail will be instrumental in supporting the smooth functioning of our office. As an Administrative
Assistant you will play a crucial role in managing daytoday administrative tasks facilitating
effective communication and contributing to the overall efficiency of our workplace. This position
is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and
collaborative environment.

Responsibilities:

• Maintain a wellorganized and tidy office environment including ordering and managing supplies.
• Coordinate office logistics and ensure equipment is in working order.
• Serve as the first point of contact for visitors clients and employees.
• Client management: Answering phones directing calls and sending emails on behalf of employees and managers.
• Manage and coordinate schedules appointments and meetings for team members.
• Arrange travel plans and accommodations as needed.
• Create format and edit documents presentations and reports.
• Assist with the preparation and distribution of internal and external
• communications.
• Perform accurate data entry into various systems and databases.
• Maintain organized and uptodate records files and documentation.
• Arrange and prepare materials for meetings including taking and distributing meeting minutes.
• Coordinate logistical details for internal and external meetings.
• Provide general administrative support to team members and managers.
• Assist in special projects and tasks as assigned.
• Coordinate travel arrangements including booking flights hotels and transportation.
• Issue Purchase orders receiving invoices closing processing invoices for accounts
• payableaccounts receivable.
• Prepare travel itineraries and ensure travel compliance.
• Assist in the preparation and submission of expense reports.
• Ensure accuracy and compliance with company policies.
• Coordinate visitor access and manage logistics for events and conferences.
• Assist in planning and executing company events.
• Clerical duties: Typing photocopying printing scanning and assisting in processing work orders.
• Correspondence: Producing and distributing memos letters faxes and forms.
• General Reports: Open purchase orders reports billing reports etc.
• Update the Accounts receivable dashboard.
• Inhouse branch HR duties onboarding and other duties as assigned.

Requirements

Proven experience as an administrative assistant or in a similar role.

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Comfortable learning and using new software and office equipment.
• Ability to handle sensitive information with confidentiality and professionalism.
• Experience in lighting and electrical a plus

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.