Pharmaceutical Meeting Event Manager II CongressSociety
Pharmaceutical Meeting Event Manager II CongressSociety
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1 Vacancy
Job Description
EXCITED TO GROW YOUR CAREER WERE GLAD YOURE HERE!
The Pharmaceutical Meeting Event Manager II functions as the primary client liaison and lead for assigned congresses and society events and symposia and product theaters. You will manage these meetings and events through the implementation of strategy delivery of objectives and of logistics while effectively working with clients. This person will be responsible for coordination of all planning from program request to final billing while providing unparalleled levels of customer service. You will work closely with client contact to understand and meet program objectives/outcomes.***Pharmaceutical event planning experience required specifically with congresses and society events***
***Preference will be given to candidates within the Blue Ash OH and Raritan NJ areas***
Process Management 80
Manage housing blocks for events ensuring adherence to required contracting processes timelines and compliance with policies (e.g. attrition rooming list submissions).
Review supplier contracts to confirm accuracy of terms conditions cancellation and attrition policies using appropriate authorization and addendum forms.
Develop and maintain detailed project timelines and workflow schedules.
Oversee relationships with hotels housing bureaus and thirdparty suppliers ensuring alignment with event needs and timelines.
Build and manage Cvent registration sites for assigned events; collaborate with teams to address registration and air travel needs conduct status meetings and provide ongoing communication.
Coordinate event logistics for congresses and society events symposia and product theaters including sponsorship booth management venue catering audiovisual and other supplier arrangements.
Manage speaker contracting and payment processing for symposia and product theaters.
Oversee postevent reporting processes including Transfer of Value compliance.
Create event materials including virtual playbooks preevent logistics presentations and client communications.
Ensure all materials and outputs align with client branding guidelines.
Maintain accurate records trackers and file management systems.
Provide onsite event assistance when needed including preevent preparation verifying room setups and reviewing billing details.
Continuously identify and implement process improvements for future events.
Financial Management 20
Adhere to established financial processes including vendor setup purchase order creation and payment tracking from deposits to final billing.
Ensure accurate postevent crosscharging with accounting.
Create manage and contribute to programspecific budget trackers.
Review and audit all eventrelated billing for accuracy
Qualifications
Bachelors degree or equivalent experience required.
Minimum of 3 years of experience in pharmaceutical event or meeting management.
CMP / CMM / HMCC certifications preferred.
Life sciences meeting planning preferred.
Proven ability to drive change and efficiency and suggest technology solutions to stakeholders.
Experience with Cvent registration websites Microsoft Office (Teams PowerPoint Excel Word) and data analytics.
Strong written communication skills.
Expertise in budget development and implementation of cost strategies.
Ability to travel domestically and internationally up to 20.
Demonstrated ability to develop and maintain strong client and supplier relationships.
Midlevel knowledge or certification in Cvent preferred.
DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties responsibilities and qualifications required of associates assigned to this job
Maritz offers a comprehensive benefits package for fulltime employees including medical dental vision life insurance disability 401k tuition reimbursement paid time off and more! Parttime employees may qualify for medical 401k and paid time off depending on total hours worked. View all details at www.MaritzBenefits.
Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.
Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex race color religion national origin age marital status political affiliation sexual orientation gender identity genetic information disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position you can request help by callingor by sending an email to .
Required Experience:
Manager
Employment Type
Full-Time
