Executive Assistant
Executive Assistant
Posted on :
07-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Introduction
The Maryland Department of Environment (MDE) is seeking a passionate and dedicated individual to join our team and contribute to the preservation and protection of our natural resources. As a forwardthinking and dynamic State agency we are dedicated to protecting and preserving the States air water and land resources while safeguarding Marylands environmental health.
We are currently seeking an Executive Assistant for the Office of the Secretary. This is an exciting opportunity to contribute to the strategic operations of our agency and work closely with senior leadership.
MDE offers competitive pay great benefits a hybrid word schedule as well as opportunities for advancement and professional growth. In addition we offer a wide range of benefits such as medical and dental coverage paid time off (i.e. vacation sick leave) state pension and supplemental retirement options (i.e. 401k 457b etc.. MDE headquarters offers free parking a food court and a gym onsite.
Applicants that previously applied do not need to reapply.
GRADE
17
LOCATION OF POSITION
Maryland Department of the Environment
Office of the Secretary
1800 Washington Blvd.
Baltimore MD 21230
Main Purpose of Job
The Executive Assistant is a key member of the Office of the Secretary working with a team of administrative assistants to provide strategic administrative support to the highestlevel executives.The incumbent in this position will support three members of senior staff.The Executive Assist responsibilities will include but are not limited to managing schedules handling confidential information and coordinating various activities to ensure the office runs smoothly. The ideal candidate will possess excellent organizational communication and timemanagement skills and will be able to work under pressure in a fastpaced environment. This role requires exceptional organizational skills discretion and the ability to anticipate the needs of the executives to enable them to focus on strategic priorities.
Key Responsibilities:
- Manage complex calendars including scheduling meetings coordinating appointments and resolving conflicts.
- Act as the liaison to highlevel officials and meeting personnel involved ensuring all logistics of travel are completed and preparing detailed itineraries of meetings with the appropriate background information.
- Ensure weekly preparedness of the Assistant Secretary which requires preparing and coordinating background material with the appropriate Administrations within MDE.
- Direct and assist the direction of activities on inquiries made to the Secretary of a technical sensitive and/or political nature.
- Work on special assignments from the Deputy Assistant Secretaries and Chief of Staff. Collect write and organize materials for submission to external customers or stakeholders.
- Handle conflicts within the office with leadership tact and diplomacy.
MINIMUM QUALIFICATIONS
Education:
- A bachelors degree in Business Administration Communications or a related field.
Experience:
- The ability to prioritize tasks effectively manage multiple calendars and meet deadlines.
- Demonstrated experience in balancing various responsibilities sometimes under tight deadlines.
- Exercising strong phone etiquette clear articulation in meetings and interaction with clients or staff.
- Proficiency in drafting emails reports meeting notes and presentations with clarity and professionalism.
- Demonstrated experience in understanding the needs and expectations of executives and colleagues to respond appropriately.
Notes:
- Applicants may substitute experience as defined on a yearforyear basis to substitute for the bachelors degree.
DESIRED OR PREFERRED QUALIFICATIONS
It is preferred that the selected candidate have the following:
- Prior experience working in an office setting professional environment or business office.
- Experience working in a position that requires exceptional organizational skills multitasking and time management skills.
- Previous job responsibilities that required a high level of professionalism strong relationshipbuilding capabilities and a collaborative mindset.
- Experience reporting to a manager or Executive level position.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.
All information concerning the qualifications including any required documentation (diploma transcript certificate etc. must be submitted and received by the closing date. Information submitted after this date will not be considered.
Should you possess a bachelors/masters degree from a college or university outside of the United States you must have your educational credentials evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information you may call International Consultants of Delaware Inc. ator World Education Services Inc. ator.
All Applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act of 1986. You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you applied.
BENEFITS
STATE OF MARYLAND BENEFITS(Click ctrllink to view all benefits)
PERSONAL LEAVE New State employees are awarded six 6 personal leave days annually (prorated based on start date).
ANNUAL LEAVE ten 10 days of accumulated annual leave per year.
SICK LEAVE fifteen 15 days of accumulated sick leave per year.
PARENTAL LEAVE up to sixty 60 days of paid parental leave upon the birth or adoption of a child.
HOLIDAYS State employees also celebrate at least twelve 12 holidays per year.
FURTHER INSTRUCTIONS
It is highly preferred that you apply online. If you are unable to apply online you may submit the State paper application and supplemental questionnaire (by the closing date) to or mail to:
Maryland Department of the Environment
OHR Recruitment and Examination Division
1800 Washington Blvd.
Baltimore MD 21230
For questions regarding this recruitment please contact Tammy Lewis at. If you have difficulties submitting your online application please contact the Department of Budget and Management Recruitment and Examination Division ator
We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer Maryland is committed to recruitment retaining and promoting employees who are reflective of the States diversity.
MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
