Legal Assistant 2
Legal Assistant 2
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Job Description
Description
Schedule: Monday Friday 8 a.m. 5p.m. This position requires inperson office work however we offer flexibility for some remote work.About us:
The Environmental & Land Use Hearings Office (ELUHO) houses three quasijudicial tribunals: the Pollution Control Hearings Board (PCHB) the Shorelines Hearing Board (SHB) and the Growth Management Hearings Board (GMHB). These Boards manage a wide variety of cases and make significant decisions affecting Washington States environment and local land use plans. Our agency is comprised of a small team of legal and administrative professionals whose mission is to support these three independent and impartial boards. We strive to make board appeal processes easy and accessible and to provide timely and exemplary review of appealed issues.
ELUHO prides itself on being an employer of choice that values diversity and provides a workplace inclusive of different cultures backgrounds and ideas. We are committed to the health and wellbeing of our employees and their families. We support healthy lifestyles and a healthy work/life balance and we aim to provide employees with professional development opportunities.Why you a skilled professional will want this position:
We are a smaller state agency that values and appreciates staff for who they are not just for what they do. The work we do is unique and provides opportunities for innovation and for learning a wide variety of (nonrepetitive) skills and responsibilities. Our agency is a place where you will be supported by others who want you to succeed and grow. This position is a growth opportunity for a professional with some legal assistant skills to grow into a high level legal assistant job classification.Who we are looking for: You are an experienced professional who values teamwork and wants to be part of an agency where you are respected and valued. You are a proactive effective communicator who appreciates collaboration and enjoys building relationships with others including professional staff attorneys and judges. You are detailoriented skilled in problemsolving and adept in case management practices. You are a creative thinker who enjoys bringing ideas forward and you are invested in the work you perform. You can manage your time effectively in a fastpaced environment work independently and you demonstrate good judgment. You take pride in your work and you are looking for meaningful employment in an environment that cultivates longevity.
What you will be doing:
You will be part of a small team of legal professionals who work closely with one another to provide technical and complex legal support functions. These functions include tracking and managing case timelines and documents scheduling hearings and conferences working directly with attorneys and judges and reviewing/proofreading legal materials. You will be working in a fastpaced legal office and you will use the MS Office Suite and an electronic legal case management system to do the majority of your work. In addition you will provide customer service to attorneys litigants state agencies vendors and the public.Duties
Some of what you will enjoy doing includes:- Preparing drafting editing proofreading and citation checking various legal documents
- Managing Board calendars and case deadlines
- Entering data and uploading filing and retrieving documents into/from an electronic legal case management system
- Assisting with preparing legal documents and certifying records to the Courts including copying bates numbering and preparing certification documents
- Indexing filing case documents
- Drafting correspondence legal letters and memos
- Maintaining a wellorganized office filing system
- Updating legal library books and subscriptions
- Independently responding to requests for information and other requests
- Maintaining office supplies including conducting inventories ordering supplies and tracking orders
- Preparing and processing vendor travel and expense vouchers/invoices
- Receiving and screening clients vendors and the public by phone and in person while directing them to the appropriate resources
- Assisting agency Director and Director of Legal and Administrative Services with special projects
- Backup to legal assistant team and front desk staff as needed
Qualifications
NOTE: A skills assessment will be administered as a part of the selection process.
REQUIRED:High School diploma or equivalent
ANDTwo years of experience in a legal environment in support of an attorney administrative law judge(s) industrial insurance appeals judge(s) review judge(s) or equivalent
OR
One year as a Legal Assistant 1
OR
AND
A twoyear degree in Legal Secretary Studies Paralegal Studies or related field
One year of experience in a legal environment in support of an attorney administrative law judge(s) industrial insurance appeals judge(s) review judge(s) or equivalentAND
- Two years of working experience with OR 60 semester or 90 quarter hours of coursework utilizing current legal office practices methods procedures and court rules
- Showing proficiency in MS Office Suite (Outlook Word Excel and PowerPoint)
- Professional or personal experience working on Zoom TEAMS or other video conferencing systems
- Professionalism confidentiality and punctuality
- Demonstrates reliability and the desire to learn new skills
- Communicates effectively verbally and in writing
- Ability to work independently
- Manage multiple priorities difficult phone conversations with the public and ability to work in a fastmoving environment
- Demonstrated ability to:
- Keyboard and type accurately
- Use litigation software and case management systems
- Proofread for accuracy and content
- Understand and apply procedures policies and guidelines
- Prepare legal pleadings
- Analyze situations accurately and take effective action
- Follow current legal office practices methods procedures and court rules
- Proficiently use Zoom TEAMS or other video conferencing systems
*Experience may run concurrently
PREFERRED:
- Two or more years of experience working in a fastpaced legal or court clerk office
- Two or more years experience using electronic legal filing and legal case management systems
- Expert level proficiency using MS Office Suite
- Two or more years of experience proofreading and formatting legal pleadings
Supplemental Information
Please provide the following documents in order to be considered failure to do so may result in you not being considered for the position:
- A letter of interestdescribing why you are the best candidate and how you meet the specific qualifications for this position;
- A current resume detailing experience and education; and
- A current list of at least three 3 professional references including at least one supervisor with current contact information (attached or available to provide at the time of interview)
NOTE: By submitting these materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the duties summary section or supplemental questions of the application. Please do not refer to resume for detail or your application may be disqualified.
ELUHO celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race creed color national origin citizenship or immigration status marital status families with children (including pregnancy childbirth or related medical conditions) sex sexual orientation gender identity diversity age status as a protected veteran honorably discharged veteran or military status status as an individual with the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories consistent with applicable federal state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Persons with a disability who need assistance with their application or need this announcement in an alternative format may callor toll free. TTY users should first call 711 to access the Washington Relay Service.
Should you have any questions regarding this position or the online application contact Angie Anderson ator .
Employment Type
Full-Time
