Administrator Lease Documentation Legal Assistant
Administrator Lease Documentation Legal Assistant
Posted on :
07-04-2025
Employer Active
1 Vacancy
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Job Description
Allied is looking for an Administrator Lease Documentation to join our team in Toronto.
At Allied everything starts with purpose. In the role of Administrator Lease Documentation you will support the lease drafting team coordinate and complete administrative tasks and organize open and closed electronic files.
Please note our department of Lease Documentation is often referred to as Legal Affairs or Legal Operations in the industry.
Who are you
We are building upon our achievements at Allied and the future is exciting. How can we be so sure We have people like you: engaged professionals who consistently deliver their best.
Throughout your career you have stood out for your pursuit of excellence. You are selfmotivated take ownership and lead by example. In doing so you elevate your team and collaborate towards your collective goals.
Above all you are excited by Allieds mission and the contribution we make to improve urban environments.
What will you do
- Support the Lease Documentation team with all administrative tasks.
- Act as main point of contact for the Lease Documentation team with respect to administrative queries.
- Open maintain and close all lease files for the Lease Documentation team.
- Conduct corporate entity searches and title searches for any liens relating to properties.
- Coordinate internal and external of lease agreements and other ancillary agreements.
- Distribute executed agreements internally and externally.
- Diarize and follow up for all deliverables related to lease agreements and other ancillary agreements.
- Diarize key dates and deadlines related to lease agreements and other ancillary agreements.
- Liaise with external insurance consultants with respect to tenant insurance certificates.
- Prepare status updates on lease documentation files for internal use as required.
- Maintain accurate lease database and tracking system.
- Implement efficiencies to optimize department administrative functions reduce redundancy and improve turnaround time.
- Assist in establishing administrative best practice tools templates and Standard Operating Procedures (SOPs).
- Assist with any other additional department related functions as requested.
- Develop strong relations with tenants & all other real estate professional.
- Other duties as assigned.
What are we looking for
- Ability to work both independently and cohesively with team members.
- Strong computer skills and use of Microsoft 365.
- Excellent communications skills with fundamental problemsolving and analytical skills.
- Strong attention to detail and accuracy.
- Ability to work in a fastpaced environment and manage changing priorities.
- Ability and desire to adopt optimal and efficient methods to reach established departmental and organizational goals.
- Experience in a law firm setting.
- Experience with Mfiles SharePoint and Yardi.
Would be an asset:
Who are we
Allied Properties REIT (TSE:AP.UN is a leading owner and operator of distinctive urban workspace in Canadas major cities. Allieds business is providing knowledgebased organizations with distinctive urban environments for creativity and connectivity.
We are also a great place to work. Allied is listed as a 2023 Best Employer in Canada as part of Kincentrics Best Employers global certification which distinguishes organizations that demonstrate strong results in employee engagement organizational agility engaging leadership and talent focus.
We are committed to hiring the most qualified candidates with a dedication towards supporting diversity equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender ethnicity origin sexual orientation disability and socioeconomic background.
Note: If you require any form of accommodation during the recruitment and selection process please let us know. We will work with you to provide as seamless a recruitment experience as possible.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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