Office Manager for The Laurie Riley 82 Center for Career Success
Office Manager for The Laurie Riley 82 Center for Career Success
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Job Description
SUPERVISION RECEIVED: Supervised by the Director for Employer Relations and Experiential Learning
POSITION SUMMARY: The Office Manager for The Laurie Riley 82 Center for Career Success will create an inviting and professional environment for all who enter the office. The individual in this role will support the daytoday operations of the career staff members. The Office Manager will be required to have strong written communication skills a high regard for detail orientation and an ability to oversee multiple tasks at one time. Responsibilities will include administrative support event coordination and data and budget management. Some additional responsibilities include assisting employers in navigating the website and internal job/internship posting board (Handshake) as well as overseeing and managing student workers timesheets and schedules. This individual will also be responsible for attending appropriate meetings and assisting with the planning and implementation of programs and events such as key signature events: Career Fairs Career Connections Externship Program Etiquette Dinner and Alumni Networking Events.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Support the team by performing tasks such as: management of spreadsheets databases and emails; facilitate reports as requested; and maintain departmental files and records using Google Drives.
- Assist in the logistics of events and programs including scheduling of student staff catering arrangements multimedia needs for programs and meetings room reservations etc.
- Perform daytoday office responsibilities (e.g. assisting with appointment scheduling welcoming visitors (students staff faculty employers) answering the main office phone monitoring and managing the offices email account for all professionals in the office.
- Take inventory and order supplies for the office process vouchers renew professional memberships and software contracts and pay invoices.
- Support the Assistant Director of Employer Relations and Event Management by scheduling hours coordinating coverage of special events and completing timesheets of student workers.
- Track and monitor budget records transfer funds as needed rectify purchasing cards for department staff.
- Update departmental website and other online presences on a regular basis.
- Assist with project management for events and programs from start to finish including sending invitation communications tracking registrations coordinating event logistics recording event attendance postevent etc.
- Manage event attendance and job/internship and employer approvals student employment postings and other projects in Handshake.
- Create the monthly newsletter for students staff and faculty.
- Create and manage content for the campus platform to communicate to parents and families of both current and prospective students.
- Perform other tasks as required.
QUALIFICATIONS: High School diploma required and Associates Degree preferred with 35 years of related experience and an ability to handle multiple responsibilities. Excellent interpersonal and organizational skills are needed as well as an ability and desire to work closely with all constituencies of the institution including students staff and faculty alumni community partners employers and with the public. Requires a team player who can multitask and work under firm deadlines while maintaining confidentiality. Strong computer/technical skills and aptitude essential. Prior experience in higher education is a plus.
TO APPLY: Qualified candidates should attach their cover letter and resume to their online application by clicking Apply Now. Please attach documents as a PDF file.
Moravian Universitys mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds experiences and perspectives.
As part of Moravian Universitys institutional values all employees contribute to upholding our Community Standards and Expectations which emphasize respectful engagement accountability inclusion and lifelong learning.
Moravian University is an equal opportunity employer and does not tolerate discrimination harassment or retaliation against any applicant for employment or admission based on a characteristic protected by federal state or local laws. Please see Moravian Universitys Equal Opportunity and Title IX nondiscrimination statement for additional information.
Please visit moravian/benefits to review benefits offered at Moravian University*
WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.
The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes and moderate noise level.
We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role we encourage you to reach out to Human Resources at or 610.861.1527. View the standard physical demands for positions at Moravian University.
The specific statements shown in each section of this description are not intended to be allinclusive. They represent typical elements and criteria necessary to successfully perform the job.
Required Experience:
IC
Employment Type
Full Time
