ContractGrant Specialist
ContractGrant Specialist
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Job Description
Bureau of General Services
Office of State Procuement Services
Contract/Grant Specialist
Opening Date: March 28 2025
Closing Date: April 11 2025
Job Class Code: 0340
Grade: 22
Salary: $50004.86 $69781.92*/Annually *includes 6 recruitment and retention stipend)
Position Number:
JOB DESCRIPTION:
This is professional services work in negotiating processing administering and monitoring contracts grants and other purchase of service agreements. Work includes conducting onsite visits with providers providing information and assistance evaluating provider performance and coordinating and conferring with outside resources in the delivery of services. Work is performed under general supervision.
TYPICAL DUTIES:
- Confers with outside providers department employees community resources and other concerned officials in order to explain and clarify contract grant and request for proposal (RFP) processes.
- Reviews and analyzes contracts grants and RFPs and discusses feasibility cost and impact in order to provide input and make recommendations.
- Conducts onsite visits with public and private agency administrators and providers; discusses ideas plans priority target populations proposals budgets and performancebased contracting in order to gather performance data and/or exchange information.
- Receives collects and analyzes performance data; establishes and monitors contractual or related benchmarking and prepares reports in order to monitor and evaluate provider performance and provide information.
- Reviews and analyzes program policies procedures and practices; and develops and proposes program changes in order to improve program effectiveness and efficiency.
- Contacts and confers with community resources and public/private agencies in order to encourage develop and negotiate mutual understanding cooperation and participation in the delivery of services.
- Reviews and collects program reports and related material; develops and prepares training materials; and delivers presentations in order to provide training to external resources and agency employees.
KNOWLEDGE AND ABILITIES REQUIRED
- Knowledge of budget methods techniques and practices.
- Knowledge of contract administration practices and procedures.
- Knowledge of grants and accessibility of federal and state funds.
- Knowledge of the legislative process.
- Knowledge of data processing and information services.
- Knowledge of negotiation methods and techniques.
- Knowledge of department or agency programs and services.
- Knowledge of performancebased contracting.
- Ability to develop design and implement departmental plans budgets goals objectives and controls.
- Ability to develop and analyze complex financial information.
- Ability to manage diverse administrative functions.
- Ability to assess problems reach logical conclusions and develop appropriate solutions.
- Ability to communicate effectively.
- Ability to write clearly and effectively.
- Ability to establish and maintain effective working relationships.
- Ability to analyze market and supply chain data to assess present and future availability.
- Ability to perform required tasks with minimal supervisory oversight.
- Ability to learn interpret and apply Division of Procurement Services policies and procedures.
- Ability to communicate effectively with a wide variety of customers internal stakeholders vendors suppliers and any other parties involved in the procurement process.
- Ability to communicate effectively both orally and in writing.
MINIMUM QUALIFICATIONS
Education training and/or experience demonstrating competence in contract or grant administration.
Special consideration will be given to those with proven skills in the following areas:
- Comprehensive knowledge of CGI/Advantage; specifically accounting and vendor functions
- Drafting scope of service documents and an understanding of their characteristics
- Strong written and editorial skills
- Workload balancing and prioritization.
- Ability to follow understand and convey solicitation processes.
- Contracting and Master Agreements
- Meeting and training agency staff
- Purchase card use statement management and rules.
- Commitment to innovation and process improvement
Benefits of working for the State of Maine:
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
- WorkLife Fit Rest is essential. Take time for yourself using 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtimeexempt employees receive personal leave.
- Health Insurance Coverage The State of Maine pays 8595 of employeeonly premiums $11196.96 $12514.32 annual value) depending on salary. Use this chart to find the premium costs for you and your family including the percentage of dependent coverage paid by the State.
- Dental Insurance The State of Maine pays 100 of employeeonly dental premiums $387.92 annual value).
- Retirement Plan The State contributes the equivalent of 13.29 of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than fulltime.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
