Health Sciences Assistant

The Health Sciences Administrator is responsible for overall division assistance. Maintaining student and faculty files in the Health Sciences Division in accordance with accreditation requirements of all programs is essential (primarily involves nursing student files). In addition sending adjunct faculty letters of agreement filing contracts uploading digital files for faculty and students and assisting with accreditation of programs are primary functions.

The assistant will also have a primary role in preparing documents for program accreditation for all division programs. This includes scheduling meetings reserving rooms and assisting as needed with the accreditation visitors.

The assistant is responsible to provide secretarial support to the nursing program radiography program ultrasound program dental hygiene program health information management program. A major part of this is assisting the nursing program as this is our largest program. Assisting with special events and advising students may be included in duties. Assisting with collegewide events and providing assistance to new student programs may be required.

The assistant works closely with the division coordinator as well as the office of clinical education and workforce development to ensure a smooth transition into each semester. The assistant of health sciences is a full time 12month position.

• Schedules rooms for courses and special events as needed.
• Maintains data in coordination with the dean for accreditation
• Assist in monitoring emails for the account and others as
• needed.
• Attend monthly meetings and take minutes.
• Answer general questions from potential students via phone or in person or in emails
• Assist the adjunct coordinator with on boarding adjunct faculty and file all adjunct
• agreements in appropriate digital files or hard copy if required by program accreditation.
• Make certain all adjunct faculty files contain necessary information (transcripts most
• recent three years of evaluations educational plan evaluations etc)
• Make certain all nursing student files contain clinical evaluation for each course
• significant letters related to course failures etc admission criteria and admission rubric
• counseling notes etc.
• Format accreditation reports as needed for all programs and assist in submission
• Assist with monitoring web sites to keep dates updated and admission application links
• open/closed at appropriate times
• Assist in setting up employers that want to come and recruit before and after class at
• tabling events.
• Assist with summer visits from organizations that run events for students interested in
• health sciences
• Assist with take your child to work day and other events run by the division
• If needed assist with or run information sessions either online or in person for different
• healthcare careers
• Assist faculty with events in the health science area and for the new student initiatives as
• needed.
• Maintain professional manner with all students and prospective students
• Other duties as required such as assisting with events attending recruitment events put
• on by the college typing and formatting documents assisting to monitor the door and
• assist students with appointments to see faculty or staff are all possible additional duties.
• With guidance this position may assist with advising students interested in specific
• programs working synergistically with advising and recruitment in the college.

OVERALL PURPOSE AND RESPONSIBILITY:

The most important overall responsibility of all employees is to provide service in a pleasant helpful and effective manner to our students other members of the college and the public.

Education Required:

Bachelors degree

Experience Required:

Administrative experience with appropriate skills for management and organization. Experience

with students in higher education is a plus. Excellent communication interpersonal presentation

and digital skills is a must.

Experience Preferred:

1. Excellent oral and written communication interpersonal analytical and organizational skills
2. Computer based skills educational technology experience with spreadsheets and databases and web design
3. Excellent customer service skills
4. Experience with new college students and ESL/international students.

5. Experience in one of the professions taught in the division is a plus. Will consider person

with associate degree in one of the areas taught in the college.

INSTITUTIONAL EFFECTIVENESS:

Accepts responsibility for the timely preparation of files records and department data. Assists

directors in the organization and collection of data for the programs and for accreditation.

Responsible for the day to day operation of the front office of the health science division.

EMPLOYEE CLASSIFICATION: Special Projects