Credentials Evaluator 3

Under general direction the credentials evaluator has responsibility for reviewing analyzing and evaluating a wide variety of educational transcripts for academic programs and the college. Provides customer service to faculty staff prospective current former students and their families and the general public.

• Evaluates all incoming educational credentials.
• Uses all available resources including college catalogs course descriptions syllabi and the Transfer Evaluation System (TES) to transfer in appropriate coursework onto an incoming students transcript.
• Records entries monitors record accuracy and makes corrections as necessary. This includes but is not limited to international transcripts military transcripts credit for prior learning and credits earned at the high school for career technical education.
• Audits all graduating student transcripts.
• Compares courses taken and successfully completed by students with course and program requirements to determine if students have earned their respective certificates and/or degrees.
• If earned posts certificates and/or degrees on transcripts and ensures credentials are awarded properly upon graduation.
• Evaluates student credentials for acceptance into programs with separate/additional admissions requirements.
• Reviews special admissions program guidelines then evaluates academic credentials based on those guidelines in concert with respective programs/departments.
• Provides consultation for departments students other institutions and the public on a variety of matters concerning admissions graduation procedures and academic programs as well as assisting in creating educational plans on an as needed basis.
• Creates and maintains digital and paper student files and records.
• Scans and files documents.
• Establishes organizes and maintains records according to state and WVC records retention plans.
• Supports the direction of frontline staff as needed.
• Maintains college Academic Advising Requirements (AAR degree audit) in ctcLink.
• Monitors and updates the academic advising requirements (AAR) in ctcLink.
• Works with advisors faculty staff and students to ensure they know how to operate the AAR and understand how it works.
• Participates as needed in committees across campus to ensure cohesiveness between student services and instruction.
• Creates and maintains course equivalencies in ctcLink.
• Creates new and maintains current crosswalks for equivalent courses across the state and region.
• Assists frontline staff with college admission applications during peak times and customer service.
• Provides customer service including assisting students at the front desk answering the admissions and registration phone lines and responding to emails.

This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.

Minimum Qualifications:

• High school diploma or equivalent.
• Three years of admissions registration or related office experience or equivalent education/experience.
• Proficiency with computers and email word processing and spreadsheet software.

Preferred Qualifications:

• Associate in arts or higher degree.
• One year of experience in WA state ctcLink student management system (PeopleSoft) or equivalent system such as Banner.
• One year of experience evaluating transcripts and graduation applications.
• Two years of experience in an office of admissions and registration.
• FERPA knowledge; experience working with confidential legal documents.

• Bilingual written and oral in Spanish/English. Comfortable translating and engaging the community in both languages.

• Ability and willingness to foster collaborative relationships with other departments on campus and/or within the community.
• Ability to remain positive and encourage others through largescale change.
• Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats.

Knowledge Skills & Abilities

• Demonstrated ability to use exceptional communication and interpersonal skills demonstrating professionalism empathy diplomacy discretion and integrity in interactions with diverse constituencies.
• Oral communication: Speak clearly and persuasively actively listen and take the time to understand the points being made including asking questions as appropriate and responding to questions.
• High level of proficiency and accuracy in software packages including word processing spreadsheets and database applications.
• Quality: Accurate and thorough prepare detailed reports evaluate processes to identify ways to improve and promote quality.
• Diversity equity and inclusion: Demonstrated competency and experience working in a diverse academic environment inclusive of students faculty and staff of varying social economic cultural ideological gender and racial/ethnic backgrounds and those with physical emotional and/or learning disabilities.
• Professionalism: Approach others in a tactful manner react well under pressure treat others with respect and consideration and follow through on commitments.
• Ability to assess situations exercise independent judgement resolve issues and coordinate with IT support services when technical issues arise.

Terms of Employment:

The current vacancy in admissions and registration is a fulltime overtime and benefit eligible position expected to begin as soon as possible.

The starting salary range is $39804 to $44713 annually with periodic increases and earning potential to $52920. Individual placement within the hiring range is based on the candidates current experience education skills and abilities related to this position. The list established by this recruitment will be active for a minimum of three months and be used to fill this position only.

Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30 of your salary. A comprehensive health care benefits package for you and your dependents includes medical dental and vision insurance; life and long term disability insurance plans; vacation sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information please visit our Benefits websiteat: Schedule & Environment:

• Work hours are generally 8 a.m. to 5 p.m. Monday through Friday 1 hour lunch); hours and days may change depending on the needs of the college.
• Work is performed in an indoor office setting with frequent inperson interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time perform extensive data entry and other computerrelated tasks and create/maintain filing systems for departmental records.
• Regular and consistent attendance required.

Conditions of Employment:

• An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H1B visa. Wenatchee Valley College only employs U.S. citizens and lawfully authorized nonU.S. citizens. All new employees must show proof of identity and eligibility verification as required by the U.S. Citizenship and Immigration Services.
• All offers of employment are subject to background checks. Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

• Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.
• A valid Washington state drivers license may be required.

Bargaining Unit:

This position has been designated as a bargaining unit position represented by the Washington Public Employees Association.

Application and Selection Procedure:

Complete application packages must include the following:

• Complete Wenatchee Valley College online application.
• Upload cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications.
• Upload resume.
• Complete supplemental questions.

It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.

Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents please contact NeoGov Technical Support atfor assistance.

Preliminary screening of complete applications will begin April 3 2025 and continue until the position is closed. The college reserves the right to reopen or extend the closing date. A limited number of applicants who meet the needs of the position and the college will be interviewed.

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay the states free telecommunication access service.

Equal Opportunity Employer:

Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race creed color national or ethnic origin sex sexual orientation gender identity or expression the presence of any sensory mental or physical disability or the use of a service animal by a person with a disability age parental status or families with children marital status religion genetic information honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030 040 and other federal and laws and regulations or participation in the complaint process.

Equity Statement:

Research suggests that women gender diverse BIPOC individuals may selfselect out of opportunities if they dont meet 100 of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

The following persons have been designated to handle inquiries regarding the nondiscrimination policies and Title IX compliance for both the Wenatchee and Omak campuses:

• To report discrimination or harassment: Title IX CoordinatorDial 711 .
• To request disability accommodations: Student Access Manager Wenatchi Hall 2854 TTY/TTD: Dial 711 .

This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.