Assistant Facilities Manager - Fixed-Term Contract
Assistant Facilities Manager - Fixed-Term Contract
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1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
JLL are currently recruiting for an Assistant Facilities Manager on a FixedTerm Contract with our exciting client site Multistory in the heart of Birmingham.
The Assistant Facilities Manager (AFM) will assist the General Manager(s) in one or more managed properties to deliver facilities management services to best practice standards defined by Jones Lang LaSalle. The AFM will ensure that the highest standards of management and maintenance of the properties and servicing to the occupiers are provided and will seek direction from the General Manager(s) and in certain circumstances the Property Manager.
TEAM STRUCTURE
The AFM will report to and seek direction from the General Manager taking guidance as appropriate. The AFM will work in several virtual teams with the client focussed teams of Asset and Property Managers Surveying Executives and Client Accountants.
KEY RESPONSIBILITIES AND DELIVERABLES
Client Service
To understand the Clients objective and instructions in relation to each property.
To assist the General Manager in Client reporting on onsite facilities services.
Facilities Management
To assist in the smooth transition of properties into management and ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective.
To ensure that onsite management of the properties is undertaken in accordance with Jones Lang LaSalles Facilities Management Best Practice Manual.
Liaises with occupier representatives referring matters upwards only if they cannot be resolved at local level.
To regularly liaise with occupiers and be the principal point of contact for advice and guidance in connection with the daytoday physical operation of the building(s) in support of the General Manager(s) of any occupier matters that may influence property valuation/investment.
May have some client contact.
Will be in the call rota to attend the building(s) during emergencies ensuring that adequate provision is made for emergency and out of hours cover using the JLL out of hours point of contact.
Will be involved in under the guidance of the General Manager(s) the setting and controlling of service charge budgets quarterly variance reporting and reconciliation to agreed accounting practices.
To assist the General Manager(s) in the procurement of all supplies and services at the property in accordance with the Jones Lang LaSalle procurement program. This will include the use of accredited Contractors only usually based on framework agreements and Jones Lang LaSalles purchase ordering systems. Monitor contractor performance against agreed standards.
To assist the Facilities Manager in the buildings Socially Responsible Management activities.
To assist the General Manager in the management of the buildings plant and equipment. Will be responsible for building management systems where appropriate.
Will implement minor works subject to a predetermined budget and will control all routine expenditure under the supervision of the General Manager.
Help prepare site regulations and issue permits to work for all contractor activities on site.
To maintain test and implement disaster planning procedures to cover all emergencies. To organise and coordinate fire evacuation and drills.
Establish and maintain proper site records in accordance with best practice rules.
Assist in the development and maintenance of occupier handbooks.
To assist in the monitoring of vacant/void property in conjunction with the clients insurance policy.
Visit sites and properties in accordance with the site visit programme issued by the GM.
Location:
Onsite Birmingham GBRIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 440 to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Required Experience:
Manager
Employment Type
Full-Time
