Unit Relations Specialist

Responsibilities:

Administrative support:

• Provide administrative support to the assigned executive committees ensuring smooth daytoday communication operations and volunteer engagement in accordance with APS policies.

• Organize and facilitate Chairline and Executive Committee meetings including agenda preparation minutetaking and followup.

• Provide responsive support for other Executive Committeerelated tasks as needed.

• Attend and coordinate logistics for unit and APS meetings as needed.

• Provide additional support as assigned.
  

Operations Support

• Support unit elections ensuring compliance with timelines and procedures in collaboration with Membership and Governance teams and policies.

• Help create and update unit resources and procedures for future leaders.

• Provide onboarding support and APS resources to volunteer unit leaders as needed.

• Support assigned units Secretary Treasurers with guidance to ensure policy alignment for funding activities including processing reimbursements managing invoices and tracking financials with appropriate APS departments following APS policies.
  

Communication Support:

• Assist with unit communications (newsletters social media website updates) in collaboration with volunteers Marketing Communications and Membership teams.

• Assist with unit and society honors activities including canvassing efforts and Selection Committee meetings nominee tracking and communication.
  

Logistics Support:

• Support abstract and invited talk processes ensuring accuracy and timely delivery in coordination with the Scientific Programs team.

• Support logistics management and APS Meetings resources for Division events including scheduling and vendor communications.

• High school graduate or General Equivalency Diploma (G.E.D. required. Bachelors degree preferred. Directly applicable experience may be accepted in lieu of a degree.

• Minimum 3 years professional work experience.
• Proficiency in Microsoft Excel Word Google Suite including Gmail PowerPoint and Adobe X Pro.
• Proficient computer skills to produce accurate and presentable data (forms tables and spreadsheets).
• Familiarity with customer relation management systems (CRM) preferred (e.g. Salesforce and Nimble).
• Serviceoriented and personable team player with high degree of professionalism and commitment to confidentiality required.
• Ability to adapt to changes in the work environment and schedules prioritize responsibilities to work efficiently in a fastpaced environment and respond quickly to concerns.
• Demonstrate strong attention to detail organization and documentation skills.
• Ability to meet deadlines with minimal supervision.
• Strong written and verbal communication skills.
• Ability to adapt to quickly changing schedules.
• Ability to work well with interdepartmental teams as well as independently.
• Experience with committees nonprofit groups volunteers and operations is preferred.

Travel:

This position requires up to 10 travel to attend events and meetings including travel to APS offices in Long Island NY; Washington DC; and College Park MD as well as other offsite locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.

Salary:

The salary range for this position takes into account various factors influencing compensation decisions such as skill sets experience training and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result we typically hire within the target starting range. Exceptional rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range:$49920/year $68016/year (USD)

Target Starting Range:$49920/year $55536/year (USD)

Work Environment:

As noted above APS offers a Remote First workplace. Although our offices are located on Long Island NY College Park MD and Washington DC you can work from other places in the United States. We are flexible about work hours but expect responsiveness during the core of the workday Eastern Time.


Our Core Values:

• Scientific Method
• Trust Integrity and Ethical Conduct
• Equity Diversity and Respect
• Collaboration
• Education and Learning
• Speaking Out

Amazing 2025 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8 employerpaid retirement contribution
• Investment advisement services: 100 employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) 100 employer paid
• Dental benefits: individual coverage 100 employer paid
• Vision benefits: individual and dependent coverage 100 employer paid
• Basic Life & Accident insurance: employee coverage 100 employer paid
• Supplemental Life & Accident insurance including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100 employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 15 days based on loss
• 12 weeks employerpaid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100 employer paid
• Training and professional development; access to LinkedIn Learning ondemand courses
• Employee Assistance Program
• Mindfulness Meditation: live and ondemand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race religious creed immigration status alienage or citizenship religion color ethnicity sex national origin age disability marital status familial status protected veteran status protected military status physical or mental disability sexual orientation gender identity genetic information predisposing genetic characteristics ancestry domestic violence victim status or any other characteristic protected by law with regard to any employment practices including recruitment advertising job application procedures hiring upgrading training promotion transfer compensation job assignments benefits and/or other terms conditions or privileges of employment provided the individual is qualified with or without reasonable accommodations to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request a reasonable accommodation please contact APS Human Resources at The Know Your Rights: Workplace Discrimination is Illegal poster prepared by the U.S. Equal Employment Opportunity Commission (EEOC) provides an overview of several laws that protect you from discrimination on the job and several rights are afforded to you by these laws. The Pay Transparency Non Discrimination Provision prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP) provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a remote first concept that promotes equal treatment and equal access independent of physical work location with a majority of staff working primarily from remote work locations.


#LISB1