Job Category

FVTC Worksite

Hours Per Week

Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Job Description Summary

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

Serve as Traffic Safety School Program Support Staff

• Serve as the primary contact for students in the Traffic Safety programs.

• Support Traffic Safety programs by preparing class materials and assisting students with enrollment.

• Use the Department of Transportation (DOT) website to create client records class documentation and obtain driver abstracts.

• Notify DOT and assessment agencies of persons who fail to comply with their driver safety plan.

• Comply with college and DOT policies and procedures for processing program forms and course materials maintaining files and confidentiality.

• Attend mandatory DOT inservice training activities.

• Create class sections for Traffic Safety classes in Workday.

• Update and verify class section information to ensure accurate pay for noncontract instructional hours and adjunct faculty.

• Track and notify students of impending class payment deadlines.

• Secure appropriate facilities for Traffic Safety classes and continuing education courses and/or conferences utilizing the room scheduling system 25Live.
  

Assist with Continuing Education Conferences

• Assist with event planning for annual conferences: update website arrange for conference rooms facilities audiovisual materials food and refreshments etc. Support the virtual community offering platform.

• Prepare purchase requisitions reimbursement requests and process orders using the computerized requisition system.

• Develop efficient procedures and work processes and foster teamwork to accomplish department goals.

• Serve as the backup for the division assistant to ensure customer needs are met.

• Performs projects and other related duties as requested by Division Dean/Associate Dean or Manager of Continuing Education Services and the best interests of FVTC.

Minimum Qualifications

Education and/or Experience Requirements:

• Associates Degree in Administrative Assistant or related area AND

• Three years of similar successful work experience OR

• Training and experience with Workday and computer systems.

Licenses Certifications and Other Requirements:

• Intermediate proficiency in Microsoft Office Suite Workday and computer systems is required

In evaluating candidates for this position Fox Valley Technical College may consider a combination of education training and experience which provides the necessary knowledge skills and abilities to perform the duties of this position.

Work Environment

• Work will be completed in person

• Work is typically performed during the day; however some evenings.

Work environment may change based upon college needs.

Physical Requirements

• Sitting: Prolonged periods of sitting while performing tasks and utilizing computer system.

• Mobility: While much of the work is deskbased occasional mobility may be necessary for attending meetings setting up for conferences or events within the workplace.

• Lifting and Carrying: Occasional/continuous lifting and carrying of light to moderate items of less than or equal to 20 lbs.

• Fine Motor Skills: Requires precise hand movements for typing and using office equipment.

• Repetitive Motions: Capacity to perform repetitive motions such as typing without discomfort or injury.

• Communication: Strong verbal and written communication skills are essential for interacting with staff and stakeholders both inperson and through electronic means.

EOE/ADA Statement

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA) FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits managements right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the atwill nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Additional Information

Pay Rate: $24.53 per hour.
Pay is based on a multitude of factors including experience qualifications education relevant certifications internal equity and market data. Note: Internal applicants wage will be based upon the applicable compensation guidelines.

At Fox Valley Technical College we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness transparency and excellence. Our total rewards philosophy ensures equitable compensation and benefits supporting a highly engaged workforce. Our comprehensive benefits package includes medical dental and vision insurance along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid vacation sick leave holidays bereavement leave and recess periods. We offer life and disability insurance with options for additional coverage. Worklife balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training certifications and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic dental clinic fitness center Parent/Child Center (onsite child care) library caf printing services Trilogy Salon & Spa and more.

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution providing equal opportunity to all persons including members of underrepresented racial and ethnic backgrounds females veterans and individuals of all abilities.
For questions regarding the Colleges nondiscrimination policy contact: Rayon Brown (Affirmative Action) (sexbased discrimination or harassment) or Dan Squires (Disability related discrimination).