Home Department PayrollPersonnel Coordinator I

One of the largest departments in USCs Keck School of Medicine the Department of Medicine is seeking an energetic friendly customer service oriented professional to fill a HD Payroll/Personnel Coordinator I role.

Under the direction of the current HR Payroll team the coordinator will assist in providing expertise and guidance to the departments 11 divisions and their related subunits. Candidate will also coordinate recruitment onboarding and support HR and Payroll projects. The successful candidate will provide a wide variety of payroll and/or personnel services for the department with minimal supervision. Candidate will prepare review and process payroll and personnel reports.

Responsibilities include but are not limited to the areas below. Special projects and other duties as requested.

Accountabilities:

• In conjunction with the current HR and Payroll team serves as a contact for HR and Payroll topics to staff and faculty and as a liaison for KSOM HR and University HRrelated functions.
• Assists with payrollrelated responsibilities. Tasks include assisting faculty staff and students on entering/approving time in Workday process check requests reconcile pay results adjusting payroll allocations
• Provides feedback and prepares paperwork to open and post positions assists supervisors with candidate screening and implements best recruitment practices.
• Run Time Tracking reports and assist with timesheet approvals
• Assists with completion of onboarding including obtaining signed personnel documents for KSOM HR upload ensure staff completes Workday (personnel system) items completes I9 and assist with Foreign National reverification. For temp staff and some volunteers submit position management requests request ivip.
• Asist with the hiring and employment process
• Assist with meeting with new hires and employees regarding paperwork completion and file preparation.
• Serve as a liaison between the department and central payroll/personnel offices
• Assist with yearly personnel budgeting entries in Beacon.
• Assist with costing allocation entries and verifications
• Produce and run various Workday payroll reports
• Other duties as assigned.

Ideal Candidate will have:

• Ability to maintain a high degree of confidentiality
• Customer Service Oriented
• Excellent Communication Skills: Written and Oral
• Excellent Customer Service Skills; excellent interpersonal skills including the ability to deal with complex and sensitive issues and personalities
• 3 years supporting Payroll and/or Human Resources activities
• Recruitment Experience a Plus
• Must be Proficient MS Office Outlook Word and Excel.
• Detail Oriented and high degree of accuracy: ability to identify variances typos etc.
• Work with a sense of urgency

This position will be Nonexempt and HybridFlex.

The hourly rate range for this position is$28 to $30.75.

When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer equity federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.

Preferred Education: Bachelors Degree

Preferred Experience: 5 years of personnel and payroll management experience

Preferred Field of Expertise: HR and Payroll experience in a university setting

Exceptional communication and interpersonal skills; written and verbal; required

Payroll experience preferably in a university setting.

Knowledge of USC HRIS systems; Workday the Student Information System (SIS) Beacon and College WorkStudy (CWSP).

Percentage of Time: 100

Fixed Term: Yes

If Fixed Term (indicate dates): 3/1/25 6/30/2026

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone ator by email at. Inquiries will be treated as confidential to the extent permitted by law.

• Notice of Nondiscrimination
• Employment Equity
• Read USCs Clery Act Annual Security Report
• USC is a smokefree environment
• Digital Accessibility

If you are a current USC employee please apply to thisUSC job posting in Workday by copying and pasting this link into your browser: