Administrative Specialist I
Administrative Specialist I
Posted on :
07-04-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 42056 - 66759
Vacancy
1 Vacancy
Posted on :
07-04-2025
Job Description
Introduction
As a State agency Maryland Office of the Public Defender (MOPD) is an affirmative action andequal opportunity employer. MOPD is committed to the full inclusion of all qualified individualswithout regard to race color religion sex physical or mental disability age sexual orientationgender identity national origin veteran status or genetic information. MOPD is further committed toproviding equal opportunity and reasonable accommodation for individuals with disabilities inemployment its services programs and activities by modifying or adjusting the job applicationprocess or the job or work environment to make reasonable accommodations to the known applicantor employee to enable the applicant or employee be considered for the position they desire; toperform the essential functions of the position in question; or to enjoy equal benefits and privileges ofemployment as are enjoyed by other similarly situated employees without disabilities unless theaccommodation imposes an undue hardship.
All applicants must be able to communicate effectively with clients and visitors and possess theability to complete tasks in a fastpaced work environment. Applicants must be able to work invarious positions and travel to various courtrooms and office environments in the jurisdiction.Applicants must be able to operate a computer and other office equipment. Applicants must haveaccess to a motor vehicle or be able to navigate public transportation. If a reasonableaccommodation is needed please contact Tawanda Jackson Human Resources Supervisor
The Office of the Public Defender is seeking an individual to fill a fulltime Administrative Specialist Iposition located in the Parental Defense Divisions Baltimore County office. The applicant must bedetail oriented with excellent communications organizational critical thinking and problemsolvingskills. The applicant must be proficient in computer based data collection including filing inMarylands electronic court system (MDEC) and organizing and updating the confidential PublicDefender electronic filing system on individual clients. The applicant must also be proficient inMicrosoft Word Excel and Google Suites.
The applicant will be responsible for data entry in the case management system sorting case filesdownloading discovery answering phones drafting letters and other office duties. This positioninvolves significant contact with clients who have experienced and are experiencing trauma. Therewill also be contact with clients who may be suffering from mental health issues substance usedisorder poverty and other circumstances. This position will require interaction with clients and theirfamilies in the office and courthouse and may require visits to local detention center facilities.Bilingual candidates are encouraged to apply. Knowledge of and interest in traumainformed servicefor clients is a plus.
GRADE
10
LOCATION OF POSITION
200 Washington Ave Towson MD 21402
Main Purpose of Job
An Administrative Specialist I Serves as a MDEC docket coordinator ensures all clients arerepresented performs client intakes by obtaining information to make eligibility determinationsprepares daily docket and assists attorneys.
POSITION DUTIES
* Manage database at the administrative facing level organizing and gathering data use of casemanagement and court filing system (MDEC).
*Obtain phone numbers email and contact information from DSS and the clerks office to completeOPD intakes.
*Responsible for docket preparation and filing which entails ensuring each clients file has allstandard forms and motions two weeks prior to the assigned court date.
*Assemble prepare and review case files to ensure all required information and documentation isincluded for use by attorneys by utilizing JIS Secure Case Search and agency case managementsystem to obtain court dates case numbers conflicts jail locations and attorney assignments.
*Inputs client information into the agency case management system and completes a case file jacketwith applicable information.
*Assist Attorneys in preparing for trial (scheduling file management and organization client contact)*Arrange for transcription service such as court reporting or Accuscribe
*Assist OPD attorneys with entering data in OPDs database eDefender
*Collect and organize discovery download video discovery
*Assist with filing physically and/or electronically
*Reception/telephone interaction with clients families court personnel
*Intake application collection and data entry (eDefender case management system)
*Ensure all intakes are completed at least one week prior to hearing dates and for emergencyshelters in a timely fashion on the same day.
*Reviews the daily Shelter Care report document every morning to check for new clients to beadded to the docket. Check the preliminary hearing report daily for any parents who may need to bequalified and assigned counsel.
**Serves as OPD liaison with court personnel and various detention centers to ensure intake andtransportation of all incarcerated clients for daily hearings.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six months of experience performing administrative staff clerical clerical technical or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a noncommissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a yearforyear basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Advanced database management experience is a plus. Working experience with legal research.Expertise with MS Word advanced Excel and Google Sheets. Advanced knowledge of Pacer Casesearch Westlaw and Basic Legal programs.
LIMITATIONS ON SELECTION
Limited to Current MOPD Contractual Employees
LICENSES REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meetthe qualifications for this recruitment. All information concerning your qualifications must besubmitted by the closing date. We will not consider information submitted after this date. Successfulcandidates will be ranked as Best Qualified Better Qualified or Qualified and placed on the eligible(employment) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education training and experience related to therequirements of the position. You may be required to complete a qualifications supplement or therating may be based on your application. Therefore it is important that you provide complete andaccurate information on your application. Report all experience and education that is related to thisposition.
BENEFITS
FURTHER INSTRUCTIONS
Online Applications Preferred. Please fax all paper applications and questionnaires to.
Inquiries regarding applications and submitting paper applications can be directed to: Office of thePublic Defender Human Resources Division 6 Saint Paul Street Suite 1304 Baltimore MD 21202;or by callingtoll free:; TTY users call Maryland Relay Service Please be sure to include your name identificationnumber (Easy ID# and job announcement number on any documentation to ensure timelyprocessing.
Please be sure to include your name identification number (Easy ID# and job announcementnumber on any documentation to ensure timely processing. A paper copy of the MD Stateapplication form and questionnaire can be downloaded from the link below. As an equal opportunityemployer Maryland is committed to recruiting retaining and promoting employees who arereflective of the States diversity. We thank our Veterans for their service to our country andencourage them to apply. People with disabilities and bilingual candidates are encouraged to apply.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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