People Assistant
People Assistant
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Job Description
About Us
Location Hyderabad India
Department People
Level Professional
Working Pattern Work from office.
Benefits Benefits at Ideagen
DEI DEI strategy
Salary this will be discussed at the next stage of the process if you do have any questions please feel free to reach out!
Ideagen is seeking a highly motivated and skilled People Assistant who will provide an organized and proactive administration support in responding to different HR queries and issues by acting as the first point of contact for all employees contacting the People team throughout the employee life cycle. A highlevel customer service style approach is required to coordinate confidential employee data to provide efficient and professional support to the business.
Responsibilities
- To deliver excellent customer service to the business ensuring accuracy and efficiency with responses.
- As part of the employee life cycle support with the onboarding of new starters through sending offers of employment setting them up on the electronic HR system and filing of personnel related documents onboarding & inductions conducting right to work and background verification checks ensuring all payroll documents are provided and monitoring probation progress. This may involve documentation support with performance reviews disciplinary matters and others.
- Be the first line support for employees and line managers with general queries and advice on policies escalating to the VP/Head of People/People Business Partner where required.
- Own incoming queries in the People shared inbox for the business area and categorizing where appropriate.
- Provide HR related inputs for payroll processing purposes to the Finance team/payroll vendor.
- Provide notetaking support in formal meetings and write up formal outcome letters where necessary.
- Draft and produce employee letters such as changes to terms and conditions family leave references and resignation acknowledgements.
- Provide proactive support to the wider People team.
- Produce reports and analysis on People data.
- Building positive and effective relationships with the wider business and appropriate stakeholders.
Skills and Experience
- Must have 4 years of experience on US Federal and State Labor Laws and Regulations to ensure company compliance.
- Benefits Administration: Managing employee benefits programs including enrollment changes and terminations.
- Payroll Processing: Sharing inputs for accurate and timely payroll processing including deductions and tax withholdings.
- Experience in working with Workday.
- Should be flexible to work in overlapping work hours for India and US.
- Have an administrative background and ability to hit the ground running.
- A flexible approach to new challenges and comfortable working in an environment which is subject to change.
- Be a team player with a proactive can do attitude and high levels of professionalism values & ethics.
- The ability to work and communicate with a diverse range of people.
- A well organized and methodical approach with high levels of attention to detail.
- An understanding of the importance of absolute confidentiality and discretion.
About Ideagen
Ideagen is the invisible force behind many things we rely on every day from keeping airplanes soaring in the sky to ensuring the food on our tables is safe to helping doctors and nurses care for the sick. So when you think of Ideagen think of it as the silent teammate thats always working behind the scenes to help those people who make our lives safer and better. Everyday millions of people are kept safe using Ideagen software. We have offices all over the world including America Australia Malaysia and India with people doing lots of different and exciting jobs.
What is next
If your application meets the requirements for this role our Talent Acquisition team will be in touch to guide you through the next steps.
To ensure a flexible and inclusive process please let us know if you require any reasonable adjustments by contacting us at All matters will be treated with strict confidence.
At Ideagen we value the importance of worklife balance and welcome candidates seeking flexible or parttime working arrangements. If this is something you are interested in please let us know during the application process.
Enhance your career and make the world a safer place!
Employment Type
Full-Time
