Site Administrator

Outline of the role and project

We are recruiting for a Site Administrator on the Farrans Bristol Airport project you will manage and coordinate all administrative duties ensuring timely and accurate information for the Project Manager and site teams.

• Hours 7.30am 3:30pm
• Location Bristol Airport Short Stay Car Park Bristol BS48 3DY

As a Site Administrator you will be responsible for;

• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist with inductions on arrival.
• Carry out general office duties including ordering office supplies PPE and consumables for site petty cash update all information boards on site.
• Manage delivery docket approval process gain approval from the appropriate team members on site in a timely manner using Coins OA keep the approved signature list up to date.
• Ensure invoices are signed and approved quickly
• Project Superuser for the access control system MSite. Issue registration emails to new users and monitor expiry dates for trade cards run reports and audits.
• Document control including inputting data and uploading documents into various systems including Aconex.
• Support the Social Value Team achieving targets for the project liaise with stakeholders and local council employment partners and local education produce progress reports coordinate CCS audits.
• Manage PPE register and populate charge sheets manage weekly plant on and off hire and assist with labour invoicing / timesheets.
• Monitoring Safety Observations Data Entry Inspection Sheets Training Attendance Data Safety Statistics. File LOLER PUWER paperwork Traffic Management Inspection Sheets and permits.
• Assist HR with onboarding new employees and leavers.
• Assist Learning and Development team with regards any training on site with either Farrans employees or subcontractors contact for site Graduates and Apprentices for any queries for the L&D Team.
• Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.
• Complete Waste Transfer notes licences and track waste submit water meter readings and Best Practices from site (Photos). Record subcontractor waste usage fuel usage and goods/materials purchased and record delivery miles of goods and materials delivered to site and record Subcontractor commuting mileage.
• The above is not an exhaustive list of duties and you may be asked to help with adhoc duties as requested by onsite management.

Required Skills and Experience

• Excellent communication skills both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hardworking team.
• Previous Administration experience
• Able to prioritise multitask and an understanding of deadlines and working to achieve these.
• An excellent professional demeanour.

What we can offer you

Our employees are at the core of everything we do. We have an excellent internal culture which promotes ongoing learning in a diverse and inclusive environment offering career development and training pathways.

In addition to a competitive base salary we offer a wide range of benefits some of the key ones being:

Car allowance

Payment of an annual professional membership

Contributory pensions plan up to 6 (split contribution of 3

Health Shield (Medical & Dental Cover included)

34 days annual leave (inclusive of bank holidays)

Enhanced family policies

Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all.