Project Coordinator
Project Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position: Project Coordinator
Status: Fulltime Exempt
Department: Finance Office
Reports to: Chief Business Officer (CBO)
Position Overview
St. Pauls School seeks a highly organized and proactive Project Coordinator to support the Chief Business Officer in managing special projects and daytoday business operations across key departments including Human Resources Finance and Campus Safety. This role requires a professional who excels in project management communication and crossfunctional collaboration to ensure that all projects are delivered on time within scope and align with the institutions strategic goals. The Project Coordinator will work closely with senior leadership and department heads to provide operational support assist with project planning and and ensure smooth coordination across departments.
Key Responsibilities
Project Management & Coordination
- Collaborate with department heads in HR Finance and Campus Safety to plan organize and execute special projects.
- Develop and maintain detailed project plans timelines and deliverables to ensure projects stay on track.
- Manage project logistics including scheduling meetings preparing agendas and tracking action items.
- Coordinate crossfunctional teams to ensure clear communication and alignment on project goals.
Support for Business Operations
- Assist in daytoday business operations within HR Finance and Campus Safety as directed by the CBO.
- Prepare regular status reports ensuring timely updates on project progress and operational developments.
- Conduct research and data collection to support decisionmaking in the areas of resource allocation process improvement and operational efficiency.
- Monitor and track key performance metrics for ongoing projects and business operations identifying opportunities for improvement.
Communication & Documentation
- Draft and edit projectrelated communications reports presentations and other documentation for senior leadership and department heads.
- Ensure accurate documentation of project deliverables meeting minutes and action plans.
- Facilitate communication between departments to ensure seamless collaboration on joint initiatives.
Administrative Support
- Assist in the preparation and review of contracts agreements and project budgets.
- Organize and maintain files related to special projects business operations and compliance initiatives.
Qualifications
- Bachelors degree in Business Administration Project Management or a related field.
- 24 years of experience in project coordination administrative support or operations management preferably in an educational or nonprofit environment.
- Excellent organizational and timemanagement skills with the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication skills with the ability to engage and collaborate effectively with stakeholders at all levels.
- Demonstrated experience in creating project plans timelines and progress reports.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and project management software (e.g. Smartsheet Trello Asana).
- Ability to work independently and as part of a team displaying a high level of initiative and accountability.
- Strong attention to detail and problemsolving skills.
Preferred Qualifications
- Experience in the education sector or working within an independent school environment.
- Knowledge of HR Finance and/or Campus Safety operations.
- Project Management Professional (PMP) certification or equivalent.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job would occasionally be required to stand walk sit reach with hands and arms climb or balance stoop or kneel talk and hear and use fingers and hands to feel objects tools or controls.
- Specific vision abilities required include close vision distance vision depth perceptions and the ability to adjust focus.
- Must occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Primarily a standard office environment.
To Apply
St. Pauls School encourages applications from candidates who support the Schools commitment to creating a diverse and inclusive living and working environment. For consideration please submit a cover letter and resume with this application.
St. Pauls School is proud to be an equal opportunity employer and has a strong commitment to the principles of diversity. St. Pauls School does not discriminate on the basis of race creed ethnic origin disability or sexual orientation and complies with applicable laws for the protection of civil rights.
Required Experience:
IC
Employment Type
Full-Time
