Program Operations Director

PositionTitle: Program Operations Director

Employee Classification: Program Operations Director

College/Division: Engineering College

Department: 360400CIVIL ENGINEERING

Internal or External Search:External Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: Commensurate with qualifications & experience

Appointment Fulltime Equivalency: 1.0

Exempt or NonExempt: Exempt

Summary: Join a dynamic organization dedicated to fostering climate resilience and sustainability across New Mexicos higher education institutions. We are seeking a highly organized and motivated Program Operations Director to manage the daytoday operations of our statewide programs working under the guidance of the Director/Faculty Member. This key role will be instrumental in implementing short and longrange goals providing best practices expertise and ensuring operational efficiency and effectiveness.

Classification Summary:
Manages and coordinates a major program or set of programs established to address a key area of specialized need within the University and the community. Provides advanced professional/technical leadership consultation and expertise within the programs area of focus and administrative and functional management of the programs activities and staff. Sets strategic direction develops and implements work scope; establishes funding and provides operational planning budgeting and assessment.

Classification Standard Duties:
Programs are usually selffunded and/or grantfunded from a major funding source or series of funding sources. Directs and coordinates the planning development and implementation of a comprehensive University program. Programs managed are of key operational impact both within and external to the University and are typically revenuegenerating and/or grantfunded from a major funding source. Establishes and implements short and longrange goals objectives policies and operating procedures; monitors and evaluates operational effectiveness and effects improvement changes. Serves as a principal point of collaboration leadership and expertise to constituencies on professional and operational matters pertaining to the mission goals objectives and work scope of the program. Designs implements and evaluates organization to effectively accomplish the program goals;Provides advanced technical leadership and direction to staff University constituencies and community organizations and representatives within a broadly specified area of professional expertise. Identifies and solicits local state federal and/or international funding sources for programs; provides leadership in planning development and implementation of strategies and initiatives for generating program resources. Performs miscellaneous jobrelated duties as assigned.

Required Education Experience Certification/License Equivalency
Required Education:Bachelors degree in a related field.; Required Experience:Eight 8 years of increasingly progressive management experience in one or more areas that report to this position.; Equivalency:None; Required Certification/License:

Knowledge Skills and Abilities
KNOWLEDGE:Advanced knowledge and understanding of concepts principles methods and techniques within a prescribed area of professional specialty. Knowledge of financial/business analysis techniques. Knowledge of organizational structure workflow and operating procedures.; SKILLS:Advanced verbal and written communication skills and the ability to work with a wide range of constituencies in a diverse community. Skill in budget preparation and fiscal management. Program planning development implementation and leadership skills. Skill in examining and reengineering operations and procedures formulating policy and developing and implementing new strategies and procedures. Strategic planning skills. Employee development and performance management skills.; ABILITIES:Ability to analyze and interpret complex financial and operational data and prepare business reports projections and recommendations. Ability to develop plan and implement short and longrange goals. Ability to foster a cooperative work environment within a complex partnership/organizational structure. Ability to provide technical guidance and leadership to professional staff and clientele in the field. Ability to supervise and train employees to include organizing prioritizing and scheduling work assignments. Ability to develop and implement funding strategies and programs. Ability to foster a cooperative work environment.

Job Duties and Responsibilities
The organization will be led by a Director/Faculty Member and a Prog Ops Director . The Prog Ops Director will be responsible for the daytoday operations of the organization with oversight of the Director. The organization has programs that have key operational impact to New Mexico university and community college institutions. The organization implements short and longrange goals objectives policies and operating procedures and provides Best Practices expertise to constituencies. The organization evaluates and assesses operational efficiency and effectiveness with the purpose and goal of continually making necessary improvements. With a thematic focus on Climate: Sustainability and Resilience for the recentlyawarded funding period ofthe Prog Ops Director will develop workshops and webinars for the statewide programs and run the daily activities reporting and oversight of the staff with the assistance of the Director. Other duties of the Prog Ops Director include the following:

Writes required reporting documents including the Research and Public Service Project (RPSP) report the NSF LSAMP WebAMP report and the NSF Research Performance Progress Report (RPPR) any other required reporting.

Identifies grantwriting opportunities on the local state and national level and provides leadership with the writing of appropriate grants that can be funding resources for the program. This includes encouraging mentors to include our students in opportunities provided by their grants.

Meets with the Institutional Coordinators (ICs) of partner institutions as needed and at the monthly meeting by Zoom to go over such items as deadlines for statewide programs discussion of upcoming events and Climate Webinars and that will allow ICs to voice any challenges they are facing.

Ensures that the partner institutions are following set protocols and policies especially of the university AMP programs the Undergraduate Research Scholars the STEM PREP program and the NM AMP Student Research Conference and the Transfer programs for community college students.

Works as a team member at all times and particularly for the planning and of the NM AMP Student Research Conference. This includes helping to find Keynote Speakers and assisting the Conference Coordinator and Director with the tasks.

Collaborates with the aligned but separate Bridge to the Baccalaureate (B2B) program Lead Institution: Doa Ana Community College to serve as a point of collaboration and leadership lending expertise of NM AMPs longstanding program to the B2B program in its beginning stage of alliance partnership with the community college institutions.

With the Budget Coordinator and the Director follows a budget that includes subawards for each institution.

Maintains good communication with NM AMP staff by meeting individually as needed or on a regular basis per the Directors instructions. Also assists Director with the weekly allhands staff meeting as needed.

Makes decisions on a daily basis; if the decision requires the Directors input decisions will be discussed.

Does the daytoday work tasks such as answering emails in a timely way fulfilling any writing needs and oversight of the staffs assigned duties.

Work closely with the Database Analyst on the statewide program data to ensure it is collected and accurate. This data is used in the required reporting and at various events such as the Advisory Board meeting and the Institutional Coordinator meeting.

Preferred Qualifications

Special Requirements of the Position

Department Contact: Paola Bandini

Contingent Upon Funding:Contingent upon external funding

Bargaining Unit Eligibility:This is NOT a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).

Standard Work Schedule:Standard (MF 85

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of averageweight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.